- Act as the first point of contact for visitors and clients, creating a welcoming atmosphere that reflects the company's culture.
- Manage multi-line phone systems, efficiently routing calls and taking messages with keen attention to detail.
- Coordinate and schedule appointments, ensuring optimal use of time while respecting the priorities of executive staff.
- Maintain organized filing and record-keeping systems, both digital and physical, to ensure easy access to information.
- Assist in basic bookkeeping tasks, including invoice processing and expense tracking, to support the finance department.
- Handle incoming and outgoing mail and packages promptly, ensuring timely distribution within the office.
- Provide administrative support, including data entry and document preparation, to enhance team productivity.
- Monitor office supplies and equipment, placing orders when necessary and ensuring a fully stocked work environment.
- Facilitate communication between departments, acting as a liaison to enhance teamwork and operational efficiency.
- Uphold confidentiality and professionalism in all interactions, safeguarding sensitive information at all times.
