Contract Preparation & Management:
- Draft and review sales and purchase contracts in accordance with company policies.
- Ensure that all contracts accurately reflect terms and conditions agreed upon by both parties (buyers and sellers).
- Collaborate with the shipping & accounts team to ensure contracts are compliant with applicable regulations and industry standards.
- Maintain an up-to-date record of all contracts, ensuring proper documentation and file management.
- Preparation of all type of payment requests related to Import / cross trade / stuffing / ship shore shipments.
- Allocation & re-allocation, swapping clubbing of shipments as per the instruction from Shipping & logistics dept.
- Documentation of goods receipt note & goods delivery notes
- Documentation and follow-up of the quality, quantity claims and disputes.
Order Execution and Follow-Up:
- Work closely with the sales and procurement teams to ensure that all contractual terms are met during order execution.
- Monitor the progress of sales and purchase orders, following up on delivery schedules, inventory status, and other logistical aspects.
- Address any discrepancies or issues with orders promptly and liaise with the relevant departments to resolve them.
- Serve as the main point of contact for both internal stakeholders (sales, procurement, legal, and operations teams) and external stakeholders (suppliers, customers, and service providers) for contract-related inquiries.
- Communicate effectively to ensure that all parties are informed about contract progress, order statuses, and any challenges or delays.
- Manage the process of contract renewals, extensions, or amendments, ensuring that all modifications are documented and communicated clearly to stakeholders.
- Verifying supplier / customer documents for invoice prices, weight tickets, loading photos etc.
Compliance & Reporting:
- Ensure adherence to company policies, legal requirements, and industry regulations in all contracts and transactions.
Provide regular updates and reports on contract status, order fulfillment, and any issues encountered during execution
