Provide technical and coordination support for documentation, contracts administration, and civil maintenance activities within the assigned department.
Support day-to-day operations and coordination of office procedures, ensuring organizational effectiveness and efficiency.
Coordinate memos, letters, circulars, and address manpower-related issues as requested.
Organize and coordinate meetings, including conformances, visual aids, and refreshments; may attend meetings to take minutes.
File correspondence and records related to division activities, maintaining and updating files, and managing office supplies.
Conduct random checks to ensure contractor performance aligns with agreements.
Liaise with other departments to address requests related to the department and follow up on completion.
Develop constructive working relationships, maintain effective communication within the organization, and collaborate with IT for document management enhancements.
Identify opportunities for cost efficiency, performance improvement, and propose innovative technology solutions.
Implement department audit practices, ensuring compliance with company procedures.
Clearly address client business requirements, define a scope of work for contracts, and establish clear KPIs before operations commence.
Arrange third-party site visits, including the Letter of Assistance, in coordination with bidders and end-users.
Collaborate with various disciplines to inspect and evaluate civil facilities, identifying improvements against best practices.
Check attendance and overtime applications for LTSA service contract employees before processing.
Coordinate manpower assistance required for specific activities with other disciplines.
Contribute to the development, implementation, and regular review of civil maintenance policies, procedures, and systems to ensure consistent application of best practices and improve plan performance.
Comply with relevant HSE policies, procedures, controls, applicable legislation, and sustainability guidelines following international standards, best practices, and COMPANY Code of Practices.
