1. Maintain and control the document filing system on sites liaising between plant sites and head office for internal concerns.
2. Manage and process the expenses of operation employees through NAV system and maintain the reimbursement records in respective files.
3. Support Plant Managers on site operations action plans and report operational activities which is monitored in a weekly basis.
4. Liaise with HR Supervisor in Head Office to support some HR related topics for operations team such as employees annual leave, emergency leaves, overtime etc.
5. Welcome visitors on the site ensuring personal gate pass, vehicle permits, and technical guidance is provided in terms of HSE&Q procedure which needs to be strictly obeyed.
6. Order and maintain all the stationary and office supply as well as devising the office systems for the site.
7. Archive the necessary documents, reports and employee files in respective folders and support operations team on photocopying and printing various documents.
8. Administer the petty cash of the site with in line with Finance procedure.
9. Support on housekeeping activities and improvement of site offices.

Minimum Qualifications:

High School graduation in a secondary level

Minimum Experience:

2+ years of previous experience in administering site offices.

Job-Specific Skills (Generic / Technical):

Fluent in written and spoken English and Arabic

Proficient in MS Word, Excel

Good communication skills

Good interpersonal skills

Multitasking ability