The role will be primarily responsible for the day-to-day support to the Chief Sustainability Officer (CSO) in the delivery of Group’s sustainability and ESG strategy. This includes providing administrative support to the Chief Sustainability officer and sustainability team; with travel itinerary, correspondence, transaction processes, supplier registration and Oracle profile maintenance, administration, calendar management and routine administrative activities.

The candidate will support the Chief Sustainability Officer to stay updated on all project progress and updates across the Operating Companies.

· Executive Assistance to the CSO

o Carry out general administrative duties and ad hoc tasks as requested by the sustainability team.

o Organize Calendar/Diary of the CSO & coordinate department-related meetings.

o Support CSO in the delivery of their role and executing tasks as requested.

· Support to the Sustainability Team

o Coordinate with assigned sustainability team to always ensure smooth functional operation.

o Support in delivery of sustainability engagements across all Operating Companies.

o Project-manage a programme of internal meetings and communications, including diary management, minute taking and follow up on actions.

o Organize official internal and external meetings/business appointments for the sustainability team.

· Administrative Support

o Process Purchase Requisition, I-Expense Report, maintain accurate records of sustainability team. expenditures in oracle system and liaise with procurement/finance, budget control.

o Process Job Legal Request - Contract Agreements /PM, Letters, Payment Certificates, IT Request, etc.

o Help liaise and coordinate communication between Suppliers/Agencies and other Departments.

o Handle travel itineraries and hotel arrangements of the sustainability team whenever required.

o Maintain an office filing system to ensure the efficient filing and retrieval of records and correspondence.

Coordinate and purchase of office supplies ensuring costs are tracked and budgets managed

Organize and handle departmental dispatch & receipts, coordinating with identified domestic and international courier services