The Talent Acquisition Executive is responsible for managing the full recruitment lifecycle to fulfill the organization’s staffing needs. This includes sourcing and screening candidates, coordinating interviews, maintaining applicant tracking systems, and partnering with hiring managers to ensure timely and effective hiring. The role also supports initiatives related to diversity hiring, employer branding, talent pipeline development, and internship coordination.

Scope: Recruitment across all Zahrawi Group locations: mostly gulf (UAE, Oman, Qatar & Bahrain) and can extend support to KSA.

Talent Acquisition:

• Responsible for the different recruitment channels used by Zahrawi.
• Sourcing and interviewing potential candidates over the phone for the open positions.
• Updating the Recruitment sheet on a regular basis.
• Organizing all documents received from candidates in different folders, including CVs, cover letters, passport copies, presentations and transcripts.
• Localization: Hire Local employees in priority in each of the territories to maintain a minimum % to increase localization
• Diversity: Ensure conscious hiring of a diverse workforce (Gender & nationalities)

Applicant Tracking System:

• Maintain applicant data and update their status on the Applicant Tracking system.

Job Descriptions:

• Ensure updated Job Descriptions are created for each position to identify the right candidates and share the JD with applicants.
• Annual Review of all Job Descriptions to have them always updated.
• Ensure all JD’s are developed, modified & maintained in the online ERP system.

Internal and External Sourcing:

• Advertise job openings on the careers page, internally, job boards and social networking sites.
• Source and screen potential candidates over the phone for the open positions.
• Contact and follow up with different recruitment agencies to assist with hiring when needed.
• Attend career fairs to promote the company and attract new candidates.
• Build a database of candidates to ensure that the company has access to a wide talent pool.
• Develop and maintain a Talent Pool of high caliber candidates specially for key positions in the region and industry to be reached out for open positions.
• Administer the Internship Program and create opportunities for interns from reputable universities to support Zahrawi Group during projects/ work assignments.
• Enhance the Employee Referral Programme by advertising jobs internally & reward eligible employees as per the Employee Referral Policy.

Interview & Selection:

• Assess candidates to ensure qualification match, cultural fit and compatibility.
• Ensure candidates alignment with job requirements and compensation structures, enabling successful hires through effective negotiation.
• Send all shortlisted candidates to the respective Line Managers and following up with their feedback.
• Arrange interviews with shortlisted candidates and inform them of all details of the vacancy.
• Conduct interviews with shortlisted candidates along with the Line Managers.
• Provide feedback to the concerned HR Line Manager on the status of the interviews conducted.
• Arrange a second interview when needed with the Line Managers, Head of Departments and concerned HR Line Manager.
• Perform background checks and employee references when needed.
• Ensure that all Interview Evaluation Forms are complete and submitted by the Line Manager.

Offer Letter Creation and Onboarding

• Raise Requests for Approval to Hire and prepare offer letters for new joiners.
• Coordinate with the IT team to prepare the needed equipment for the new joiner.
• Prepare “People News Communication” for new joiners and emailing it on time.
• Follow up with selected candidates to receive all documents needed and organize all documents received.
• Follow up with the PRO on the new employees’ visas and ensure that all the paperwork is done before they join.