We are seeking a detail-oriented and proactive professional to join our team as a Tender & Contracts Specialist. This role involves overseeing tenders, proposals, and estimation processes across multiple divisions, managing contracts from preparation to closure. The ideal candidate will have excellent organizational, analytical, and communication skills, with a solid understanding of tendering and contract management processes.

Key Responsibilities:

Tenders, Proposals & Estimation

• Prepare and submit tenders for all divisions of BIEWU International – PPE Division, Projects and E&I Division.
• Handle pre-tender activities, including planning schedules and providing quotations.
• Analyze specifications and other documentation to prepare detailed and accurate cost estimates.
• Collaborate with sales executives / engineers and clients to develop high-level costings.
• Review and evaluate cost estimates for accuracy and completeness.
• Manage activities following tender submission, ensuring timely follow-ups and updates.
• Coordinate with vendors, suppliers, and subcontractors during the tendering process.
• Maintain open communication with project teams regarding estimated costs and any contract modifications.

Contracts Management

• Prepare comprehensive contract documents as per project requirements.
• Negotiate contract terms, prices, and payment structures.
• Ensure all contracts are executed in line with corporate goals and that all parties adhere to their obligations.
• Track and monitor contracts, including status updates and process management.
• Resolve contract-related disputes or issues effectively and efficiently.
• Analyze and follow up on contract performance metrics.
• Manage all aspects of contract closure processes.

Reporting

• Develop and implement a weekly/monthly reporting system to provide management with detailed updates and analysis on ongoing tenders and contracts.