Job Title: Executive AssistantLocation: Dubai - DWCExperience: 2+ YearsCompany: TLM International Freight ServicesIndustry: Logistics/ Supply ChainWhat We Do: TLM Logistics is more than just a shipping company in Dubai — we are your end-to-end logistics partner in one of the world’s most dynamic trade corridors. Based in the heart of the Jebel Ali Free Zone, we specialize in providing seamless freight services in Dubai, intelligent warehousing, and reliable 3PL solutions to help your business scale with confidence.Since 2014, we’ve grown into one of the top logistics companies in Jebel Ali Free Zone by prioritizing speed, security, and service integrity. Our clients count on us for responsive communication, on-time deliveries, and logistics strategies tailored to their industry. From air, sea, and land freight to flexible storage and distribution, TLM is the logistics backbone behind businesses that move the UAE and the world forward. T4 is TLM’s flagship chemical logistics facility, purpose-built to meet the highest standards of safety, compliance, and operational efficiency. Located in the DWC Free Zone, the facility supports both DG and non-DG chemical storage through temperature-controlled chambers, VNA-ready infrastructure, and advanced fire protection systems.Engineered for industries with strict regulatory requirements, T4 offers enhanced security, continuous monitoring, and OHSE-approved insulated storage for sensitive and hazardous materials. With direct access to Al Maktoum International Airport and strong connectivity to Jebel Ali Seaport, T4 enables fast, compliant distribution across the UAE, GCC, and global markets.About the Role:We are seeking a highly organized and detail-oriented Executive Assistant to the General Manager (GM) who will play a critical role in supporting the GM across legal coordination, contract management, vendor and customer liaison, and operational follow-ups.This position requires strong commercial understanding, excellent coordination skills, and the ability to manage sensitive documents with confidentiality and accuracy. The ideal candidate will act as the GM’s right hand, ensuring smooth communication between internal departments, external stakeholders, and leadership.Key Responsibilities:1. Contract & Legal CoordinationReview commercial contracts, vendor agreements, and customer contracts before submission to the GMCoordinate with external legal advisors for contract review and amendmentsMaintain a contract tracker and ensure timely renewals and complianceEnsure all agreements align with company policies and regulatory requirementsOrganize and maintain proper documentation of all legal contractsControl contract terminations and monitor after termination process especially on confidential information / mattersSmart and effective approach on NDAs to protect TLM business Interests2. Vendor & Customer LiaisonAct as a point of coordination between the GM and key vendors/customersSearch and finalize suitable vendors as per TLM’s business interestsFollow up on contractual obligations, renewals, and documentationSupport in vendor negotiations by preparing comparison sheets and commercial summariesControl Vendor contract terminations and monitor after termination process especially on confidential information / mattersCoordinate resolution of contractual or service-related issues3. GM Office SupportPrepare reports, presentations, and commercial summaries for management reviewTrack key action points from meetings and ensure follow-up with departmentsAssist in reviewing proposals, quotations, and strategic agreementsSupport in drafting official correspondence and business communicationsMaintain confidentiality of sensitive business informationArrange customer / vendors meeting schedules as per the details given by GM4. Internal CoordinationLiaise with operations, finance, and sales teams to gather required data for contract validationEnsure all compliance documents are collected and archivedMonitor pending approvals and escalate delays to the GM when necessaryMonitor the pending tasks from Ops dept and update to GM on regular basisKey Requirements:Bachelor’s degree in Business Administration, Law, or related field3–5 years of experience in Executive Assistant / Contract Coordinator / Commercial Support roleStrong understanding of contracts and legal documentationExcellent written and verbal communication skillsHigh attention to detail and strong follow-up abilityProficient in MS Office (Excel, Word, PowerPoint)Ability to handle confidential information with integrityStrong organizational and multitasking skills
