We are seeking a highly experienced and skilled Administrative Manager to join our company as a key member of our facades division. As an Administrative Manager, In this role, you will be responsible for overseeing and managing administrative operations as well as the accommodation facilities provided by the company. You will play a crucial role in ensuring the smooth functioning of office operations and providing comfortable living arrangements for employees or guests.

Responsibilities:

Administrative Operations:

Manage and supervise administrative staff, ensuring efficient operation of the office.

Develop and implement administrative policies, procedures, and systems to streamline operations and enhance productivity.

Coordinate with various departments to ensure effective communication and collaboration.

Oversee office maintenance, including equipment, supplies, and general upkeep.

Handle administrative tasks such as scheduling meetings, organizing company events, and maintaining records.

Accommodation Management:

Supervise and manage the accommodation facilities provided by the company, ensuring cleanliness, safety, and comfort.

Coordinate with the housing team to assign and manage accommodations for employees or guests.

Conduct regular inspections of accommodation facilities to ensure adherence to quality standards.

Address and resolve accommodation-related issues and complaints in a timely and satisfactory manner.

Coordinate with vendors and service providers for maintenance and repairs as needed.

Budgeting and Expense Management:

Prepare and manage budgets for administrative operations and accommodation facilities.

Monitor and control expenses, ensuring cost-effectiveness and adherence to budgetary constraints.

Review and approve invoices, purchase orders, and other financial documents related to administrative and accommodation expenses.

Compliance and Safety:

Ensure compliance with relevant laws, regulations, and company policies in administrative operations and accommodation management.

Implement and enforce safety protocols and procedures to ensure a secure and hazard-free environment.

Conduct regular safety inspections and training sessions for employees and staff members.

Communication and Relationship Management:

Serve as a point of contact for employees, vendors, and guests regarding administrative and accommodation matters.

Foster positive relationships with employees and guests, addressing their needs and concerns.

Coordinate with external service providers and vendors to ensure timely and quality service delivery.

Collaborate with HR and other departments to support employee onboarding and offboarding processes.