· To conduct purchasing activities, vendor management and control of the flow of products and materials in and out of the business and develop a strong link of support and relationship among vendors and customers.

· Forecast the procurement needs of the business based on facts and figures derived from sales data, customer response, seasonal variables and availability factors to ensure optimum stocks availabilities.

· Ensures competent execution of all purchasing duties and responsibilities and other administrative functions including documentation of transactions.

· Prepares and processes purchase orders and required documents in accordance with company established procurement policies and procedures.

· Identifies, understands, analyses and interprets current market trends, buying patterns, demands, policies, requirements of customers and uses results in conducting business forecasts.

· Sources, selects and negotiates for the best purchase package in terms of quality, price, terms, promotions, deliveries and services with suppliers as per guidance from the Head of Procurement.

· Maintains a complete, accurate and updated purchasing record/data which includes price, supplier data and profile and other related information in the system.

· Schedules and conducts store visits and capture performance and scenarios for updates, developments, solutions and results and report and the same to superiors.

· Communicates with external companies, vendors and internal departments across the business when necessary on procurement requirement to ensure business cycle is completed and results are achieved.

· Conducts product, price and promotion benchmarking against competitors and suggests strategies and presents reports to superiors on how to improve and be competitive in the market.

· Coordinates with departmental units, internal customers and suppliers in the procurement processes and activities to enable smooth procurement processes with proper trouble shooting methods.

· Handles and monitors the settlement of claims to suppliers for damages, shortage, missing items and expiry, etc.

· Investigates, mediates and resolves vendor or supplier disputes, complaints or issues regarding products and services and payments.

· Negotiates and communicates with vendors/suppliers regarding product expiry, discrepancies and complaints & negotiates corresponding compensation for the same.

· Monitors and coordinates deliveries of products to ensure that all products and services are delivered on a timely basis including consolidations.

· Coordinates with the retail operations team, logistics and other related departments to ensure fill rates, replenishment of merchandise and compliance on merchandising and planograms.

· Assists the Head of Procurement in negotiating with vendors on Gondola/display rentals and other incomes in the retail outlets and ensure timely remuneration for the same.

· Does strict monitoring, tracking and managing of expiry and slow-moving items at the warehouse and in retail outlets so as to discontinue non-moving SKUs and introduce new SKUs.

· Maintains awareness of regulations to ensure compliance with U.A.E. customs, laws, regulations and local authorities.

· Prepares reports and consolidates data which allows category level to SKU level analysis of profitability and performance.

· Visiting trade fairs and exhibitions. Competent to be able to negotiate B2B deals.