WE'RE HIRING

Personal Assistant to CEO

MS Abu Dhabi

0 Key Responsibilities: • Coordinate and update the CEO's daily schedule. • Organize internal and external meetings and prepare meeting materials in advance. • Monitor the CEO's email inbox, prioritize messages, and respond to urgent matters. • Archive documents, decisions, and agreements with strict confidentiality. • Manage calendars, appointments, and time-sensitive tasks. • Welcome and receive visitors, clients, and suppliers on behalf of the CEO. • Facilitate communication between the CEO and other departments. • Draft and format official letters and correspondence (internal and external). • Assist in preparing monthly and annual executive reports. • Collect data from various departments and provide executive summaries. • Prepare presentations and administrative reports as needed. • Attend executive meetings and accurately record meeting minutes. • Document key points, decisions, and assigned action items. • Follow up with relevant parties to ensure completion of tasks assigned by the CEO. • Coordinate local and international travel arrangements and accommodations. • Track assigned tasks and report progress to the CEO. • Organize and maintain files and records according to internal systems. • Monitor and request office supplies as needed. • Provide logistical support for events, conferences, and key meetings.

Qualifications & Requirements:

• High school diploma required; diploma or bachelor's degree in administration or a related field is preferred. • Minimum 3-5 years of experience in administrative or executive support roles. • Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook). • Excellent communication and organizational skills. • Ability to multitask and work under pressure. • High level of discretion in handling confidential information. • Strong problem-solving and decision-making skills. • Fluency in English is required (Arabic is a plus). • Previous experience in executive environments or corporate offices is preferred.