Position Title: Executive Assistant
Reporting To: Managing Director
Location: Abu Dhabi

Job Summary:

The Executive Assistant will provide high-level administrative and operational support to the Managing Director (MD). This role requires a proactive individual with excellent organizational, communication, and problem-solving skills, capable of managing multiple tasks and prioritizing effectively.

Administrative Support:

• Manage and coordinate the MD’s calendar, including scheduling appointments, meetings, and travel arrangements.
• Prepare and review correspondence, presentations, and reports on behalf of the MD.
• Maintain confidential records and documents, ensuring security and accuracy.
• Act as the primary point of contact for internal and external communications directed to the MD.

Meeting Management:

• Organize and prepare agendas, documents, and presentations for meetings.
• Take detailed meeting minutes and follow up on action points with stakeholders.
• Coordinate meetings with clients, partners, and internal teams.

Project Coordination:

• Support the MD in tracking and driving key business initiatives and projects.
• Conduct research, compile data, and prepare briefing materials as needed.
• Collaborate with different departments to ensure timely updates and reporting to the MD.

Travel & Event Planning:

• Arrange complex travel itineraries, accommodations, and logistics for the MD.
• Plan and coordinate events, conferences, and team-building activities as directed by the MD.

General Support:

• Act as a liaison between the MD and employees, clients, and other stakeholders.
• Anticipate the MD’s needs and proactively bring solutions to potential challenges.
• Handle ad hoc requests and special assignments with efficiency and discretion.