Job Description: POSITION DESCRIPTION The Grant Specialist provides direct administrative support to the English Language Department focusing on grant projects. The Grant Program Specialist supports in ensuring overall quality of programs by ensuring timely and accurate program activities, services, and reporting throughout the duration of the program. The Grant Program Specialist works with the EL Department to help improve the quality and efficiency of the programs while serving participants in the best way possible. S/he coordinates all logistical activity and reports to the Grants Program Lead on any delays. S/he develops all required reports and works closely with and supervises the Field Coordinators, program assistants and interns. S/he is responsible for updating all department files and uploading it on the shared drive. S/he follows up directly with the students and reports any issues or concerns to the direct manager. The specialist may also be requested to support in other projects, if needed. These Grant Programs aim to assist Egyptian youth to qualify for undergraduate study in the U.S. Qualification is specifically defined as the ability to meet the basic requirements for U.S. university admission, obtain the required academic scores for university entry, and understanding the U.S. university application process. The programs also work with PWD and youth refugees to provide them with the English needed to be able to participate in courses where English is the language of instruction and enabling them to gain better understanding of terms related to real-life scenarios and jobs and equip them with the skills needed to communicate in professional environments. RESPONSIBILITIES Programmatic Tasks: Maintain and report on program timelines and other prescribed documents Report on sessions delivered and student attendance Share satisfaction survey with the students and report on outcome Attend selected sessions/classes for quality assurance and submit a report on the visit to the Grants Program Lead Coordinate agreed upon classes and trainings Participate in candidate selection, interviews, and final accepted Leads administrative follow up on attendance and schedule by creating schedules and academic calendars Attend all online sessions to support trainer/ instructor if needed and observe the sessions if needed Follow-up with instructors on instructional hours for various programs/trainings and report findings Conduct orientation sessions for participants on the various programs and virtual tool(s) Relaying participant and clients inquiries, comments, complaints, and suggestions to the Grants Program Lead Conduct information sessions for various programs when needed Communicate regularly via email, WhatsApp, and telephone with participants to provide updated information about program/training components, contents and arrangements Oversee programs WhatsApp groups to ensure accurate and timely information is shared with all participants Respond to inquiries from students and instructors/trainers Collect pay sheet documents for trainers and instructors Assist Grants Program Lead in developing the annual program calendar and monthly work plan Supervise and provide leadership to program assistants, field coordinators, and interns Participate in meetings with other departments in order to solve problems and facilitate workflow Troubleshoot operations problems to Grants Program Lead Coordinate with the Senior Academic Coordinator and update him/her on teacher performance Provide all administrative and operational support to successfully conduct programs and activities Provide administrative and logistical support for training accommodations and travel arrangements along with other administrative tasks for students and instructors of the program Handle procurement specifically travel, transportation, material and other supplies for programs/trainings Prepare RFPs for grants procurement and follow up with Admin throughout the procurement process Follow up on delayed receivables and payables with the finance department prepare cash advance requests before submitting to Grants Program Lead to approve Assist with other projects when needed QUALIFICATIONS Required Bachelor s degree in English Language or any related field 2+ years of work experience Knowledge of or experience in development programs Excellent professional communication skills (written and oral) Excellent command of MS Office, especially Word, Excel, and PowerPoint Preferred Very good organizational skills Ability to multi-task, and work both as a team and independently Ability to work under pressure Detail-oriented TOEIC score of 700 minimum or equivalent Excellent command of Arabic (written and oral) WORK CONDITIONS Occasional work during the weekends (25%) Occasional travel within Cairo/Alexandria (10%) This is a temporary position covering Maternity leave for 3 months WORK ENVIRONMENT The incumbent in this position will work in a professional office environment and will utilize the following equipment when working from the corporate office or remote home office (either on a full time, temporary, or hybrid basis) Computer (laptop or desktop) Printer/Photocopier/Scanner/Fax Telephone The physical demands and work environment that have been described is representative of those an employee encounters while performing the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This position description is an overview of the major functions and requirements of this position. This document is not intended to be an exhaustive list encompassing every duty and requirement of the position; the Employee s Manager may assign other duties as related or as otherwise deemed appropriate and necessary within the general scope, without the need for additional compensation. Amideast is an equal opportunity employer and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by law. Positions that involve interaction with children will be required to read, acknowledge, and comply with and attend special training in accordance with the Child Protection and Safeguarding policy. All Amideast representatives must comply with the Code of Conduct and all applicable organizational policies which include but are not limited to, Anti-Human Trafficking and Prevention of Sexual Exploitation and Abuse.
