HR & Administration:

• Primary focal point for end to end HR & Administration process.

• Ensure HRMS is updated within area of responsibility and as per instructions from HR Advisor.

• Provide support to employees, function manager/ supervisors for related process requests, in line with established HR processes, policies, procedures and UAE Labour law.

• HR Project Service Delivery for new start and existing renewals (Work permit, Visa, Health insurance, Client medical, health surveillance, vaccination, CNIA pass and travel card).

• Ensure that offshore mobilisation related documentation is ready prior to expiries and as service delivery requirements within the approved administration budget.

• Timely booking/ re-scheduling of all related appointments with TWMA approved vendors/ stakeholders and opt for cost effective administration process.

• Administer recruitment, onboarding & induction process.

• Ensure leavers process and offboarding, includes work permit, visa and insurance cancellation.

• Coordinate and manage issuance of mission or visit visas for business visits, secondments, or short term assignments.

Prepare and Issue employment letter as required.

• e all incoming and outgoing logistics of HR related documents.

• Provide regular updates and reports related progress, cost, or anomalies.

• Assist in Employee welfare activities and actively participate with HR team.

• Maintain confidentiality of HR documentation and data.

• Initiate continuous feedback, updates and ways to improve on systems and processes, recording and reporting.

• Provide administrative support to HR Team as required, which may include data-entry, photocopying, scanning, filing, bulk emailing, and distribution of documents.

• Support Training & Competence function - administration (Bookings, certificate f/up, LMS update and record keeping) when required.

• Assist HR Team with HR related case work on adhoc HR projects.

• In the absence of HR & Training team member act as reliever.

Purchase:

• Raise purchase requisitions for HR & Admin related third-party payment when required and verify invoices where applicable for related actions.

• Follow up with purchase team for the issuance of PO and ensure that third party service provider communication is continuous until the goods and services are received, and thereafter good receipted.

HSEQ and regulatory compliance:

• Follow all TWMA, work site and regulatory procedures at all times, and commit to engage in safe working practices.

• Adherence to country specific employment law related to human resource stipulated by UAE Ministry of labour and immigration rules.

• Keep up to date with relevant industry developments and best practices.