Prepare comprehensive tender documentation for the procurement of supplies, ensuring compliance with all regulatory and organizational standards.

Coordinate with Contracts and Procurement team for the execution of procurement plans and submit all relevant documents like Cover Letter/Memo/Scope of Work/Compliance Sheet/Clarifications/Tender Evaluation Check lists etc

Work closely with other departments (Contracts& Procurement, operations, and finance) to align logistics strategies with overall business objectives.

Follow-up with Contracts and Procurement department for issuance of POs/Contracts.

• Reviewing purchase orders and shipping documents to ensure accuracy.

Distribute stocks to health centers based on their logistical requirements, ensuring that necessary supplies are delivered promptly and aligned with health centre needs.

Monitor stock items, analyze usage trends, and place timely orders to maintain optimal inventory levels, preventing shortages or excess stock.

Prepare detailed inspection reports for furniture requests, documenting findings and recommendations to facilitate informed decision-making regarding approvals.

Manage and arranging transportation, storage and delivery with suppliers.

Monitor and coordinate the logistics of deliveries between suppliers to ensure adherence to agreed timelines and destinations.

Supplier Delivery Follow up for post contracts/LPO: - tracking the delivery time and status.

Facilitate the processing of Payment Orders through the ERP System, ensuring accuracy and compliance with financial protocols.

Primary interface with the vendor and PHCC Finance Team for all invoice submission and related follow up.

Review Supplier Invoice and Cross-checking Delivery note /timesheet and preparing Payment order through ERP System.

Assist in the preparation of financial documents, including certificates of approval and work completion based on contract agreements

Raise Purchase Requisition in Oracle ERP System against Call off agreement according to the current inventory.

Maintain accurate documentation related to inventory, orders, and supplier contracts.

Monitor logistics budgets and expenditures, ensuring that operations remain within budgetary constraints.