We are looking for a proactive and organised Office Assistant to join our team. This position is ideal for someone with strong multitasking abilities, great attention to detail, and excellent communication skills. The Office Assistant will provide essential support across all business functions to ensure the smooth and efficient day-to-day operations of the office. This role offers an opportunity to work in a collaborative environment and contribute to the overall success of the team.

Office Assistant Key Responsibilities

• Act as the first point of contact for all enquiries, greeting visitors, answering telephones, and responding to emails in a professional and timely manner.
• Assist with maintaining an organised and welcoming office environment by managing meeting rooms, office supplies, and communal areas.
• Support diary management, booking appointments, arranging meetings, and preparing necessary paperwork for internal or external events.
• Carry out general administrative duties including data entry, document scanning, filing, photocopying, and preparing reports as required.
• Handle incoming and outgoing post and deliveries, ensuring appropriate distribution and record keeping.
• Work closely with and support colleagues in different departments, providing assistance as required to meet deadlines and objectives.
• Maintain confidentiality regarding sensitive company and employee information at all times.
• Ensure compliance with office health and safety policies and company procedures.

Office Administration Experience & Essential Skills

• Previous administrative or office assistant experience highly desirable
• Excellent written and verbal communication skills with a courteous and clear approach.
• High level of accuracy and attention to detail in all tasks.
• Strong organisational and time management abilities, with the capacity to prioritise workload effectively.
• Confident user of office software applications such as Microsoft Office (Word, Excel, Outlook) and willingness to learn new systems.
• Ability to work efficiently under pressure, both independently and as a part of a team.
• Reliable, punctual, and committed to maintaining a positive and inclusive work environment.