Assist the Operations Manager in coordinating and communicating with clients, project managers, and other stakeholders.
Manage workers' timesheets and leave schedules, ensuring accurate and timely processing.
Review project contracts, identify operational risks, and discuss findings with the Operations Manager.
Prepare and submit required documents to authorities, managing related approval fees and security deposits.
Track payments receivable from clients, maintaining accurate records with the assistance of the Accounts Department.
File and organize all project documentation, correspondence, layouts, and contracts.
Allocate, schedule, and transfer manpower based on project requirements in coordination with project managers, site engineers, and foremen.
Follow up on 'Appreciation Letter' requests after project completion.
Track sample material approvals, coordinate with the Purchase Department, and send samples to clients for approval, ensuring all relevant parties are informed.
Document and archive complete job order files.
Prepare weekly project reports for internal management meetings.
Arrange car insurance based on project requirements.
Prepare weekly progress reports comparing actual progress against planned progress.
Continuously update as-built programs, maintaining records of actual resources used.
Identify program implications associated with client variations.
Prepare executive management reports on a monthly basis.