Job Overview:
The Buying Coordinator is responsible for supporting the buying and procurement team by managing administrative tasks, coordinating with suppliers, and ensuring timely delivery of goods. This role involves maintaining accurate records, tracking orders, and ensuring smooth communication between internal departments and external vendors.

Key Responsibilities:

• Order Management: Assist in placing purchase orders, tracking deliveries, and ensuring that goods are received in a timely manner.
• Supplier Coordination: Liaise with suppliers to confirm pricing, availability, and delivery timelines; manage communication to resolve any discrepancies or delays.
• Inventory Monitoring: Work closely with the inventory management team to monitor stock levels and ensure orders are placed to avoid stockouts.
• Data Management: Maintain and update supplier databases, purchase records, and contracts. Ensure all information is accurate and up to date.
• Reporting: Assist in preparing reports on purchasing metrics, cost analysis, and supplier performance for review by senior management.
• Invoice Processing: Collaborate with the finance department to ensure accurate and timely processing of invoices and payments to suppliers.
• Compliance: Ensure that all purchasing activities comply with company policies and relevant industry regulations.
• Vendor Relationship Management: Build and maintain positive relationships with suppliers and vendors, negotiating favorable terms where possible.
• Problem Solving: Assist in resolving any issues related to purchase orders, deliveries, or quality of goods received.

Qualifications and Skills:

• Educational Background: Bachelor’s degree in Business Administration, Supply Chain, Procurement, or a related field.
• Experience: 1-3 years of experience in a buying, procurement, or supply chain role, preferably in a fast-paced industry.
• Technical Skills: Proficiency in Microsoft Excel, Word, and procurement software (e.g., SAP, Oracle). Strong ability to analyze data.
• Communication Skills: Excellent verbal and written communication skills; ability to liaise with internal teams and external suppliers effectively.
• Attention to Detail: Strong organizational skills with a keen eye for detail, ensuring accurate tracking of orders and maintaining comprehensive records.
• Problem-Solving Abilities: Ability to identify and resolve issues related to procurement processes in a timely manner.
• Time Management: Able to prioritize and handle multiple tasks in a fast-paced environment.
• Negotiation Skills: Strong negotiation skills to secure favorable terms from suppliers.
• Team Player: A collaborative mindset, capable of working effectively with cross-functional teams.