Job Type
Full-time
Work Type
On-Site
Location
Abu Dhabi, UAE
Experience
2 - 3 years
- Greet and welcome visitors warmly, ensuring a positive first impression and directing them to the appropriate personnel or departments.
- Manage a multi-line phone system, efficiently transferring calls, taking messages, and assisting callers with inquiries to maintain seamless communication.
- Maintain an organized reception area, ensuring that it is clean, presentable, and stocked with necessary materials like brochures and forms.
- Handle appointment scheduling and calendar management for staff, coordinating meetings and ensuring all parties are informed of changes.
- Assist in processing incoming and outgoing mail, packages, and deliveries, ensuring prompt and accurate handling of correspondence.
- Provide administrative support, including data entry, filing, and maintaining confidential records to facilitate smooth office operations.
- Act as a liaison between departments, conveying information accurately and promptly to enhance interdepartmental communication.
- Respond to emergency situations with composure, following established protocols to ensure the safety of all office personnel and visitors.
- Utilize office equipment and software, such as printers and scheduling systems, to enhance efficiency and productivity.
- Continuously update knowledge of company policies and services to provide accurate information and assistance to clients and visitors.