1. Information & Document Management

• Manage and administer Project Information Management Systems (PIMS) such as BIM 360, Autodesk Construction Cloud (ACC), and OpenText.
• Ensure compliance with company and project standards for document naming, numbering, version control, and transmittals.
• Conduct periodic audits to ensure data integrity, version accuracy, and accessibility.
• Oversee the preparation, distribution, and tracking of all project-related documentation, drawings, and deliverables.

2. Systems Implementation & Optimization

• Support the implementation and adoption of Microsoft 365, Power BI, and other project information platforms.
• Identify opportunities to streamline and optimize digital workflows across shared drives, cloud storage, and project collaboration platforms.
• Contribute to data normalization, dashboard development, and continuous improvement of digital processes and reporting systems.

3. Project Coordination

• Collaborate closely with architects, engineers, and project managers to align documentation with project requirements and schedules.
• Assist in tracking project milestones, managing risks, and preparing progress and performance reports for senior leadership.
• Apply best practices in digital project delivery and information management across all project phases.

4. Stakeholder Communication

• Act as the primary liaison between consultants, contractors, and clients on all document-related matters.
• Maintain structured communication and collaboration using Microsoft Teams and related collaboration tools.
• Prepare and issue professional correspondence, reports, and transmittals in accordance with ISO quality and documentation standards.

5. Compliance & Confidentiality

• Ensure strict adherence to data confidentiality and company information security protocols.
• Conduct training sessions and provide guidance on data governance, cybersecurity, and proper system use.
• Ensure all documentation systems comply with internal policies and international standards such as ISO 19650.