Responsible for end-to-end planning of inventory from end-user demand to supply.

Develop procurement and inventory management plan to support national level projects and occasional events.

Identify current and potential product shortages and advice stakeholders such as item owners and end-users on the status and alternative plans.

Monitor supplies consumption, balancing the space consumed in the warehouse and item expiry dates.

Identifying and defining stocking policy based on Vital, Essential, and Non-Essential (VEN) classifications.

Monitor and update min-max for items based on consumption trend analysis for all individual health centres storage facilities and central warehouse.

Follow up with logistics stakeholders and suppliers for inbound orders for medical supplies.

Monitor daily transactions in line with the agreed policies.

Highlight and report the abnormal consumption to the concerned managers if found.

Maintain tracking sheets for stock-out items and initiate temporary action plans to rectify the status. Conduct a root cause analysis wherever necessary.

Coordinate with storekeepers to understand the requirements and advise item movements to avoid bottlenecks and stock-outs.

Monitor and arrive at a re-order point data for complex items with irregular consumption patterns to automate the planning on the ERP system.

Provide periodic reports and requested information to the management, such as material consumption reports for health centres and warehouses.

Mandatory Excel skills (Advanced level only) for data analysis and preparing reports, forecasts, and reconciliation. Inventory reconciliation between the physical stock and ERP stock every month, along with expiry dates lot-wise. Identification of missing transactions/root cause for the inventory mismatch/differences.

Maintain a dashboard for items outlining monthly consumption, average, expiry dates, and stock for health centres.

Maintain a dashboard for items consumption, health centre wise, to track the consumption and report abnormal and irregularities, if found.

Thorough understanding of “Unit of Measurement “or UOM conversion for efficient planning.

Preparation of obsolete items report for effective and timely stock liquidation to minimize disposal.

Coordinate with Subject Matter Experts for any new Item requests from health centres for the complete specification and item description.

Supplier’s invoice reconciliation with warehouse GRNs for timely payments.

Monitor incoming stocks for agreed shelf life and advise the warehouse team on the acceptance or return of items back to the supplier.

Follow up with the SCM planning support team for the delays in procurement and escalate anticipated shortages to the management. Ensure continuous and transparent reporting/feedback to management.

Coordinate with ERP consultant for posting condemnation items transactions.

Prepare the departmental KPIs on a periodic basis.

Monitor items in Inventory planning and advice on space utilization recommending space optimization techniques.