Event Planning & Execution

• Develop comprehensive event plans, timelines, and strategies.
• Oversee the coordination and execution of events, ensuring all elements are delivered successfully.
• Ensure compliance with event regulations, permits, and health & safety guidelines.
• Identify potential risks and develop contingency plans.
• Coordinate logistics, and on-site execution.

Procurement & Budget Management

• Develop and oversee procurement plans for event-related goods and services.
• Source and negotiate with vendors and suppliers to secure the best terms.
• Manage event budgets, ensuring cost-effective solutions without compromising quality.
• Track expenses, process invoices, and prepare financial reports.

Client & Stakeholder Liaison

• Act as the main point of contact for clients, ensuring their vision and requirements are met.
• Maintain strong relationships with key stakeholders, sponsors, and partners.
• Prepare and present proposals, reports, and post-event evaluations to clients.

Team Leadership & Coordination

• Lead and delegate tasks to internal teams and external partners.
• Supervise on-site event staff, contractors, and service providers.
• Foster a collaborative team environment, ensuring smooth execution of responsibilities.

Proposal & Tender Preparation

• Prepare compelling technical and commercial proposals for events.
• Analyze and respond to tenders and RFQs with well-structured submissions.
• Collaborate with the creative team to tailor proposals to client needs.

Marketing & Communications Support (When required)

• Work closely with the graphic designer to develop event promotional materials.
• Ensure brand consistency across all event-related content and communications.
• Assist in managing event-related PR, media relations, and social media campaigns.