Serve as the primary liaison between the company and high-end clients, ensuring their needs are met with precision and excellence.Build and maintain strong, lasting relationships with high-profile clients across various industries.Understand client needs and objectives to deliver tailored event solutions that meet their goals.Coordinate with internal teams to ensure seamless execution of events, ensuring alignment with client requirements.Manage client communication pre-, during, and post-events, ensuring timely responses and resolution of concerns.Collaborate with internal stakeholders, including the creative, production, and logistics teams, to ensure flawless event execution.Provide clients with event updates, timelines, and relevant documentation.Ensure all client requests and changes are incorporated efficiently into the event planning process.Monitor and assess client satisfaction, gathering feedback for continuous improvement.

Oversee all technical and logistical production processes for events, ensuring they align with client expectations.Manage event set-up, operation, and teardown, ensuring that all aspects are executed according to plan.Collaborate with clients to understand technical requirements and ensure all needs are addressed.Coordinate with internal teams, external suppliers, and contractors to ensure timely delivery of materials, equipment, and services.Work with creative teams to ensure design concepts are accurately implemented.Manage the technical production of live events, including AV setup, lighting, sound, and staging.Develop and manage event timelines, budgets, and resources.Maintain relationships with key suppliers, vendors, and partners.Troubleshoot and resolve any technical or logistical issues that arise during events.Ensure adherence to all safety and legal requirements during event production.

Event Planning & ExecutionDevelop comprehensive event plans, timelines, and strategies.Oversee the coordination and execution of events, ensuring all elements are delivered successfully.Ensure compliance with event regulations, permits, and health & safety guidelines.Identify potential risks and develop contingency plans.Coordinate logistics, and on-site execution.Procurement & Budget ManagementDevelop and oversee procurement plans for event-related goods and services.Source and negotiate with vendors and suppliers to secure the best terms.Manage event budgets, ensuring cost-effective solutions without compromising quality.Track expenses, process invoices, and prepare financial reports.Client & Stakeholder LiaisonAct as the main point of contact for clients, ensuring their vision and requirements are met.Maintain strong relationships with key stakeholders, sponsors, and partners.Prepare and present proposals, reports, and post-event evaluations to clients.Team Leadership & CoordinationLead and delegate tasks to internal teams and external partners.Supervise on-site event staff, contractors, and service providers.Foster a collaborative team environment, ensuring smooth execution of responsibilities.Proposal & Tender PreparationPrepare compelling technical and commercial proposals for events.Analyze and respond to tenders and RFQs with well-structured submissions.Collaborate with the creative team to tailor proposals to client needs.Marketing & Communications Support (When required)Work closely with the graphic designer to develop event promotional materials.Ensure brand consistency across all event-related content and communications.Assist in managing event-related PR, media relations, and social media campaigns.