The Office Manager will serve as the Executive Assistant to the Managing Director (MD) of BYD KSA while overseeing all administrative functions to ensure smooth office operations. This role is pivotal in managing executive support, coordinating office activities, and supervising support staff, including drivers and cleaners. The ideal candidate will be highly organized, proactive, and capable of handling a fast-paced work environment.

What you will do:

• Executive Support:
• Provide high-level administrative support to the MD, including calendar management, meeting coordination, and travel arrangements.
• Prepare reports, presentations, and correspondence on behalf of the MD as required
• Handle confidential documents and information with discretion.
• Act as the primary point of contact for internal and external stakeholders interacting with the MD.
• Support leadership team meetings by preparing agendas, taking minutes, and following up on action items.
• Office Administration:
• Oversee daily office operations, ensuring an efficient and professional work environment.
• Manage office supplies, procurement, and inventory control.
• Supervise office support staff, including drivers, cleaners, and administrative personnel.
• Liaise with facility management for office maintenance, security, and vendor management.
• Coordinate IT and office equipment support to ensure smooth operations.
• Financial & Procurement Oversight:
• Assist in budget preparation and monitor office-related expenses.
• Coordinate procurement of office-related goods and services, ensuring cost-effectiveness.
• Process invoices, expense reports, and petty cash management.