Job Overview:

The Purchase Coordinator for the Retail Garden Department will be responsible for ensuring that all garden-related products are sourced, ordered, and delivered in a timely manner to maintain optimal stock levels. This role involves vendor management, inventory tracking, and supporting the procurement process to ensure the retail department is adequately stocked with high-quality products. The Purchase Coordinator works closely with suppliers, the garden department team, and other relevant departments to ensure smooth operations and product availability.

Key Responsibilities:

• Vendor Management: Develop and maintain relationships with key suppliers and vendors for garden-related products .
  Negotiate pricing, delivery schedules, and payment terms with suppliers.
  Monitor vendor performance and address any issues related to product quality or delivery timelines.
  
• Inventory and Stock Management: Monitor inventory levels and work with the garden department to ensure stock is replenished efficiently.
  Prepare and maintain purchase orders, ensuring timely and accurate entries into the system.
  Collaborate with the warehouse team for the timely receipt of products and resolve any discrepancies.
  
• Procurement Process: Source new products and suppliers to enhance the product range and competitiveness of the garden department.
  Ensure that all purchases are aligned with budget requirements and cost-saving initiatives.
  Monitor market trends and make recommendations for seasonal or specialty purchases.
  
• Communication and Coordination: Liaise with the sales and marketing teams to anticipate product demand and forecast stock requirements.
  Work closely with the finance team for invoice processing and payment scheduling.
  Provide regular reports on purchase activities, stock levels, and vendor performance to the Purchasing Manager.
  
• Compliance and Record-Keeping: Ensure all procurement activities comply with company policies and procedures.
  Maintain accurate records of all transactions, contracts, and correspondence with suppliers.
  

Qualifications and Skills:

• Bachelor’s degree in business, supply chain management, or a related field.
• Proven experience in purchasing or procurement, preferably in a retail or garden-related industry.
• Strong negotiation and vendor management skills.
• Proficient in Microsoft Excel, inventory management software, and other purchasing-related tools.
• Excellent communication and organizational skills.
• Ability to work under pressure and meet deadlines.
• Attention to detail and strong problem-solving abilities.