Roles & Responsibilities

Desired Candidate Profile

Purchase/Sale of Vehicles:

· Verify Vehicle Allocation form received from the Business to ensure purchase of new vehicle is as per Policy and required approvals have been obtained

· Coordinate with Intra-Companies for purchase of vehicle

· Monitor mileage and repair costs to provide justification for sale of vehicle

· Coordinate with Intra-Company for sale of vehicle and necessary documentation

· Coordinate Asset creation and Asset deletion with SSF

· Ensure Spare keys are recorded and properly stored when vehicle is purchased

· Ensure Vehicle Master List is updated on purchase and sale of vehicle

Repairs & Maintenance

· Maintain up to date records of repairs and maintenance for each vehicle

· Negotiate best rates for quality repair, maintenance and quick service

· Manage and schedule routine oil service for all vehicles

· Thoroughly check Vehicles after repair or maintenance to ensure genuine parts have been used and billed accordingly

· Monitor the tyre and battery change as per usage/mileage and RTA guidelines

RTA, Fuel Accounts and Insurance

· Ensure on-time vehicle registrations for new and renewals

· Coordinate with Intra-company for on-time new and renewal of Insurance for all vehicles

· Monitor account for payment of Traffic Fines; Registrations; and top-up when required

· Issue Parking cards to company vehicles and others based on the Policy

· Issue of fuel cards to company vehicles; monitor Fuel consumption; a. Prepare monthly report and highlight excessive usage to Businesses.

Lease/Rental Vehicles:

· Ensure required approvals have been obtained by the Business for lease of vehicle as per the Policy

· Coordinate with Hertz and other Vendors for Lease of vehicles depending on type of vehicle

· Notify SSF and Driver of any Traffic violations and vehicle damage charges that are being charged-back to the employee

Others

· Attend to major accident cases, coordinate with the Police for the Accident Report, arrange Recovery Vehicle, prepare insurance reports and send vehicle for repair.

· Ensure GPS device is installed on all company vehicles and reports are printed as and when required

Coordination of Admin Drivers & Staff Transportation

· Manage transportation requirements for all employees living in the Camps – to and from the office; trainings; medicals; airport pick-up and drop-off

· Coordinate and monitor the Admin Driver’s schedules to ensure work is completed on time and overtime is controlled

Minimum Qualifications:

· Degree

· MS Office Word and Excel

Minimum Experience:

· At least 5 years’ experience managing transportation logistics

Job-Specific Skills:

• Ability to work under pressure with maximum efficiency
• Self-motivated

· Strong verbal and written communication skills

· Organised and systematic

· Attention to detail

· Good negotiation skills