The Tender and Bid Specialist is responsible for managing the preparation, submission, and follow-up of tenders and bids to secure new contracts and business opportunities. The role requires close coordination with internal teams and external stakeholders to develop competitive proposals that align with the company’s strategic goals. This position plays a critical role in analyzing bid requirements, compiling necessary documentation, and ensuring timely submission of high-quality, compliant tenders.

Key Responsibilities:

• Tender and Bid Management:
• Review and analyze tender requirements, ensuring that the company meets all technical, legal, and financial conditions specified.
• Coordinate the preparation and submission of tenders and bids, ensuring all documents are complete, accurate, and delivered on time.
• Maintain and manage the tender and bid pipeline, ensuring effective tracking of deadlines, requirements, and progress.

• Proposal Development:
• Collaborate with various internal departments (sales, pricing, finance, legal, operations) to gather all necessary information for proposals.
• Draft, edit, and format tender documents, proposals, and presentations, ensuring alignment with client requirements and internal capabilities.
• Tailor bid responses to highlight the company’s strengths, value propositions, and competitive advantages.

• Risk and Compliance Management:
• Ensure all tender documents comply with legal, financial, and regulatory requirements.
• Identify and assess any risks associated with the tender process, including contractual, financial, and operational risks.

• Client and Stakeholder Coordination:
• Act as the point of contact for tender-related inquiries, coordinating communications between clients and internal teams.
• Liaise with external stakeholders such as suppliers, subcontractors, and partners to ensure all aspects of the bid are covered.

• Bid Presentation and Submission:
• Manage the final submission of tenders and bids, including the preparation of required presentations or face-to-face meetings with clients, if necessary.
• Ensure proper formatting, branding, and professionalism in all submitted materials.

• Post-Submission Follow-Up:
• Track tender results and feedback, ensuring timely follow-up and adjustments based on client responses or new opportunities.
• Analyze bid performance, win/loss ratios, and use this data to refine future bidding strategies.