Jobs in Engineering Services companies, UAE

Position Title: Executive AssistantReporting To: Managing DirectorLocation: Abu DhabiJob Summary:The Executive Assistant will provide high-level administrative and operational support to the Managing Director (MD). This role requires a proactive individual with excellent organizational, communication, and problem-solving skills, capable of managing multiple tasks and prioritizing effectively.Administrative Support:Manage and coordinate the MD’s calendar, including scheduling appointments, meetings, and travel arrangements.Prepare and review correspondence, presentations, and reports on behalf of the MD.Maintain confidential records and documents, ensuring security and accuracy.Act as the primary point of contact for internal and external communications directed to the MD.Meeting Management:Organize and prepare agendas, documents, and presentations for meetings.Take detailed meeting minutes and follow up on action points with stakeholders.Coordinate meetings with clients, partners, and internal teams.Project Coordination:Support the MD in tracking and driving key business initiatives and projects.Conduct research, compile data, and prepare briefing materials as needed.Collaborate with different departments to ensure timely updates and reporting to the MD.Travel & Event Planning:Arrange complex travel itineraries, accommodations, and logistics for the MD.Plan and coordinate events, conferences, and team-building activities as directed by the MD.General Support:Act as a liaison between the MD and employees, clients, and other stakeholders.Anticipate the MD’s needs and proactively bring solutions to potential challenges.Handle ad hoc requests and special assignments with efficiency and discretion.

Posted 3 months ago