Greet and welcome visitors with a warm demeanor, ensuring a positive first impression of the organization.Manage incoming calls and emails efficiently, directing them to the appropriate personnel without delay.Maintain an organized reception area, ensuring that it is clean, professional, and stocked with necessary materials.Handle appointment scheduling and calendar management for executives, optimizing their time and minimizing conflicts.Assist with administrative tasks such as data entry, filing, and document preparation to support overall office operations.Process incoming and outgoing mail and packages, ensuring timely distribution and compliance with security protocols.Coordinate with other departments to facilitate smooth communication and enhance the guest experience.Respond to inquiries about the organization, services, and policies, providing accurate information and guidance.Monitor office supplies and place orders as needed to maintain functionality without interruptions.Ensure compliance with health and safety regulations, maintaining a secure and welcoming environment for all visitors.

Clean and sanitize office areas including desks, floors, restrooms, pantry, and meeting rooms.Dust furniture, equipment, and windows regularly.Dispose of trash and maintain waste bins.Prepare and serve tea, coffee, or water to staff and visitors.Replenish pantry supplies and maintain kitchen cleanliness.Run office errands such as document delivery or stationery collection when required.Assist with setting up meeting rooms and arranging furniture.Ensure all cleaning equipment and supplies are used properly and stored safely.Report any maintenance issues or needed supplies to the supervisor.

Greet and welcome guests with a warm and professional demeanor, ensuring a positive first impression of the organization.Manage multi-line phone systems, efficiently routing calls and taking messages, while maintaining confidentiality and professionalism.Handle incoming and outgoing mail, packages, and deliveries, ensuring prompt distribution to the appropriate personnel.Maintain a clean and organized front desk area, creating a professional environment that reflects the company’s brand.Assist visitors with inquiries, providing information about services, directions, and policies with clarity and courtesy.Schedule appointments and manage calendars for staff, ensuring optimal time management and resource allocation.Process and maintain records of visitor access and security protocols, contributing to a safe and secure workplace.Utilize office equipment and software to support administrative tasks, including data entry and report generation.Coordinate with various departments to facilitate smooth daily operations and enhance interdepartmental communication.Provide support for special events or meetings, assisting with logistics, catering, and setup as needed.