Jobs in Transport, Distribution & Logistics companies, UAE

Roles & Responsibilities Manages onboarding process of Corporate (all grade and All MD/DD/HD – GM & CEO) from the acceptance of the offer to the allocation of the desk and UAE travel help desk besides communication management of HQ. Travel Desk Management: · Follow up and support travel arrangements and related operations within the systems and procedures, · Manage travel requests of Owner’s business trips, · Fare sheet (monthly submission at Oracle and BUHR): Monthly fares update at oracle for non-management leave passage · Responsible from Online Booking Tool Management implementation in the group. · Come up with programs and policies for online booking tool and corporate travel. · Build and maintain a relationship with vendors and agencies globally. · Work collaboratively with Corporate Procurement Team, negotiate rates and contracts with travel service providers. · Follow up and update related company policies while ensuring that all services provided comply with all travel procedures. · TMC invoices submission to Finance fortnightly along with Sec. approval (Board) Onboarding & Visa Management: · Onboarding Corporate all grade and All MD/DD/HD - GM N& CEO; Welcome Email/call, Docs attestation, Visa, Ticket, hotel, transfers, medical, biometrics, insurance, desk arrangement, IT Asset, Induction, visa stamping, · Manages business visa requirements. · Access Approval/ PIC - DMCC · Manage Relocation - MD/DD/HD - GM & CEO: Arrange survey of relocation agency at New joiner or exit employee (in case of retirement) and coordination with relocation agency and new joiner/exit employee end to end · Attestation - DC/MC/BC: Document attestation of New joiner (degree, birth certificate, marriage certificate etc. inside and outside country · Support to teams during their leave (Business Visa, Family visa, MRR, Driver Rostering, Off Boarding) · Manage Escalations from suppliers (Payment/SSC/Invoices/LPO etc.) Admin Management: · Responsible from tele-communication activities of Corporate. SPOC with Etisalat and Du. Responsible for all landline connections/deletions and payments besides resolving service issues/complaints for voice lines and payments. Key Performance Indicators · Onboarding experience, UAE Lwas & Regulations knowledge · Travel background including knowhow of external suppliers; Flight Companies, Hotels etc. Desired Candidate Profile · 5 – 10 years of HR & Admin management experience. · Relevant education level in HR/facility Management/Business Administration or similar · Behavioral: 1. Relationship Management 2. Problem solving 3. Customer Oriented 4. Planning and Organizing skills 5. Ownership and Result Orientation 6. Good communication (Verbal and Written) 7. Negotiation skills · Technical: 1. Understanding of employment laws, rules, regulations and policies 2. Experience in multi task management Skills: · Collaborative team player. · Result-oriented, pragmatic hands-on approach, and can-do approach. · Fluent in English, and Arabic is an advantage. . Proficient in MS Office (Word/Excel/PowerPoint).