Associate Jobs in UAE

We are seeking a detail-oriented and reliable Virtual Assistant with experience in data entry to support our business operations. The role involves organizing, inputting, and updating data in spreadsheets and databases to ensure accuracy and efficiency. This is a remote position, ideal for a proactive freelancer who can work independently and deliver high-quality results. Key Responsibilities: • Perform accurate data entry into Google Sheets, Microsoft Excel, or CRM platforms. • Organize and clean data to maintain consistent and error-free records. • Verify and cross-check data for accuracy and completeness. • Update and manage databases with current information (e.g., customer details, product inventories, or business records). • Handle light administrative tasks, such as scheduling or email organization, as needed. • Follow provided guidelines to ensure data integrity and confidentiality. Requirements: • Proven experience in data entry or virtual assistant roles (please provide examples of previous work). • Proficiency in Microsoft Excel, Google Sheets, and/or CRM tools (e.g., HubSpot, Zoho, or similar). • Strong attention to detail and commitment to accuracy. • Excellent time management and ability to meet deadlines.

• Handle day-to-day accounting operations, including journal entries, reconciliations, and financial reporting. • Manage accounts payable and receivable, ensuring timely and accurate processing. • Prepare monthly, quarterly, and annual financial statements. • Assist with budget preparation, cost control, and forecasting for aviation operations. • Reconcile vendor and client accounts related to aviation services and parts. • Ensure compliance with company policies, UAE regulations, and aviation authority standards. • Support audit preparation and liaise with external auditors. • Collaborate with operational teams to track aircraft-related expenses and fuel costs.

Prepare accurate cost estimates for building projects, ensuring all financial aspects are meticulously calculated to prevent budget overruns.Conduct detailed feasibility studies to assess the viability of projects, considering all economic factors and risks involved.Manage procurement processes by selecting and negotiating with contractors and suppliers to achieve the best value for materials and services.Monitor project progress and maintain financial records, ensuring that all expenditures align with the budget and project timelines.

Design and arrange unique floral displays for various occasions, ensuring each piece reflects the client's vision and preferences.Maintain a well-organized inventory of flowers and supplies, rotating stock to guarantee freshness and minimize waste.Provide expert advice to customers on flower care, arrangement styles, and seasonal selections to enhance their purchasing experience.Create and manage floral orders for events, including weddings and corporate functions, ensuring timely delivery and setup.

Engage with clients to understand their technical requirements and translate them into feasible solutions that align with the company's offerings.Deliver compelling product demonstrations and presentations that highlight the technical advantages and ROI of solutions.Collaborate with the sales team to develop strategies and tactics for closing complex sales, leveraging technical expertise to address client concerns.Provide post-sale technical support and training to ensure clients are successfully using the products and maximizing their benefits.

Plan, manage, and coordinate all logistics operations, including export/import shipments.Prepare shipment documents , such as Proforma Invoice, Commercial Invoice, Packing List, Certificate of origin , Insurance , Bill of Lading including Switch BL.Providing regular shipment updates to the customer regarding Estimated Time of Departure (ETD) and Estimated Time of Arrival (ETA)Ensure compliance with local, national, and international regulations.Collaborate with procurement and sales teams to ensure smooth operational flow.Negotiate contracts with logistics providers and carriers.Maintain accurate accounts and prepare regular reports.Monitor supply chain performance and make recommendations for improvements.

Assistanting CEO's daily work of company Translating between English and Chinese

Drive sales growth by identifying and securing new interior design projects within the Dubai market, focusing on high-value clients.Develop and execute strategic sales plans, targeting key market segments such as luxury residential, commercial, and hospitality projects.Lead and mentor a sales team, providing training, performance evaluations, and fostering a collaborative and results-oriented environment.Build and maintain strong relationships with architects, developers, and key decision-makers to generate leads and secure projects.

Manage and maintain executive's complex calendar, scheduling meetings and travel arrangements with meticulous detail.Proactively screen and prioritize communications, including emails, calls, and mail, ensuring timely responses. DictationPrepare and edit confidential correspondence, reports, presentations, and other documents with high accuracy.Conduct research, gather information, and compile data for projects and presentations, demonstrating strong analytical skills.

We are seeking a detail-oriented and reliable Virtual Assistant with experience in data entry to support our business operations. The role involves organizing, inputting, and updating data in spreadsheets and databases to ensure accuracy and efficiency. This is a remote position, ideal for a proactive freelancer who can work independently and deliver high-quality results. Key Responsibilities: • Perform accurate data entry into Google Sheets, Microsoft Excel, or CRM platforms. • Organize and clean data to maintain consistent and error-free records. • Verify and cross-check data for accuracy and completeness. • Update and manage databases with current information (e.g., customer details, product inventories, or business records). • Handle light administrative tasks, such as scheduling or email organization, as needed. • Follow provided guidelines to ensure data integrity and confidentiality. Requirements: • Proven experience in data entry or virtual assistant roles (please provide examples of previous work). • Proficiency in Microsoft Excel, Google Sheets, and/or CRM tools (e.g., HubSpot, Zoho, or similar). • Strong attention to detail and commitment to accuracy. • Excellent time management and ability to meet deadlines.

· Establish and maintain strong relationships with suppliers.· Monitor supplier performance and ensure compliance with agreed terms· Facilitate timely onboarding and training the sellers and manage supplier queries· Serve as the primary contact for customer inquiries related to orders and logistics· Ensure that client requirements are met efficiently, addressing any issues promptly· Oversee the entire back-to-back order process from initiation to delivery· Coordinate between suppliers and clients to ensure timely and accurate order fulfillment· Monitor stock levels to manage back-to-back orders effectively and highlight the top selling products out of stock the vendors and get the replacement for the product with similar design and price· Review the pricing uploaded by the vendors and cross-check with competition on the top selling products· Maintain accurate records of all transactions, supplier agreements, and customer interactions· Prepare and present reports on order status, performance metrics and penalty module data

Lead and manage all MEP design, installation, testing, and commissioning activities.Oversee project planning, scheduling, and execution of MEP works.Review MEP designs and shop drawings for technical accuracy and compliance with specifications.Manage subcontractors, consultants, and internal MEP teams to ensure project milestones are met.Coordinate MEP services with architectural and structural disciplines.Conduct regular site inspections to monitor progress and quality of MEP installations.Ensure adherence to local regulations, codes, and international standards.Prepare and monitor project budgets, cost control, and value engineering initiatives.Provide technical guidance and mentoring to junior engineers and site teams.Report project status and progress to senior management and clients.

The Office Boy plays a crucial role in ensuring the smooth daily operations of a real estate office by performing administrative and support tasks. This includes maintaining cleanliness, handling office errands, assisting staff, and ensuring a well-organized work environment.Office Maintenance & Cleanliness:Keep the office premises clean and tidy (dusting, sweeping, mopping, etc.).Ensure meeting rooms, pantries, and workstations are well-maintained.Manage waste disposal and recycling.Document Handling & Delivery:Assist in photocopying, scanning, and filing documents.Deliver and collect documents, contracts, and mail within the office or to external parties.Handle courier services (preparing packages, arranging pickups, etc.).Supplies & Inventory Management:Monitor and replenish office supplies (stationery, pantry items, etc.).Assist in inventory tracking and reporting shortages.Support to Staff & Clients:Serve tea, coffee, and refreshments to staff and visitors.Assist in setting up meeting rooms for client presentations.Help with basic administrative tasks as needed.Errands & Miscellaneous Duties:Run office-related errands (bank deposits, purchasing supplies, etc.).Assist in event setup for property launches or company meetings.Follow company policies and maintain confidentiality.

Location: Dubai, UAE Job Type: Full-time

Pick and pack items as per order lists Inspect products for quality before dispatch Label and prepare shipments Maintain a clean and organized work area Follow safety and company policies

JOB TITLE- Event Car DriverDEPARTMENT- MarketingREPORTS TO- Field Marketing ManagerLOCATION- Dubai, UAEWORK TYPE- Full Time, Field-basedJOB PURPOSEThe Event Car Driver is a key brand ambassador responsible for driving and managing a custom-branded event vehicle to deliver engaging brand activations across the UAE. You’ll bring the brand experience directly to consumers at music events, sports grounds, universities, and urban hangouts, supporting both field marketing and event operations.The role combines driving, event setup, brand representation, and vehicle maintenance.KEY RESPONSIBILITIES1. Event Car Operations & Presence•Manage and schedule the Event Car based on consumer engagement and campaign priorities.• Drive the Event Car across the UAE, ensuring timely arrival at events.• Keep the vehicle clean, safe, and well-maintained.• Set up and pack down the vehicle and equipment at events; support music activations when needed.• Represent the brand on-site, assisting with logistics, setup, and audience engagement.• Ensure all necessary permits are in place and comply with UAE regulations.• Stock and restock the car with products, POSM, and event gear.2. Event Support & Activation• Coordinate with Field Marketing and Sales teams to identify high-traffic events and cultural gatherings.• Support third-party events, festivals, and promotional partnerships on-site.• Execute pop-up sampling and promotional activities to engage consumers and drive sales.• Operate or assist with the DJ booth to create the right event atmosphere when needed.3. Social Media & Community Engagement• Capture content and share stories to support the brand’s social media presence.• Create visually appealing, shareable moments at activations.• Identify new opportunities for brand visibility and community partnerships.4. Vehicle Care & Scheduling• Maintain the car’s cleanliness, safety, and roadworthiness.• Keep an updated schedule of vehicle movements and inform the team accordingly.• Follow all driving regulations and conduct daily vehicle checks before departure.

Monitor and patrol assigned areas to prevent and detect signs of intrusion and ensure the security of doors, windows, and gates.Conduct thorough inspections of buildings and grounds, identifying potential safety hazards and addressing them promptly.Respond to alarms and calls for assistance, coordinating with local law enforcement and emergency responders when necessary.Maintain accurate logs and reports of daily activities, incidents, and unusual occurrences to ensure comprehensive documentation.

Tendering Strategy for Wellhead Systems - API 6A- To understand the client requirements for wellhead systems from the tender documents and prepare a tendering strategy to ensure a bid is coordinated and developed- To work with Sales / BD team and cooridanate with the customer (s) for any clarifications or pre bid meetings and ensure all queries are clarified.- Develop accurate estimates & proposals (tenchical and commercial) based on site visits, scope execution methodologies, project execution plans received from subject matter experts with the use of appropriate NORMs and complexity factors.- Prepare, review, modify estimates and proposals if needed and ability to communicate the changes with all relevant internal and external stakeholders. - To gather intelligence from customer, public sources, competition about the tender and potential options for submissions by creating strategies for the bid.- To be the focal point and coordiate with sales/BD, supply chain, engineering, operations, finance and HR teams in order to prepare the bid with technical and commercial documents. - To create final proposals using engineering drawings by segregating BOM's, working with supply chain to determine lead times and pricing for regular and expidited deliveries, workign the commercial team to understand tax and duties related implications. - Demonstrate knowledge and understanding of principles of a strategic estimation approach. May influence the development of strategies and may have the ability to identify the aim and objectives of lower value/less complex contracts.- Ability to develop organization specific NORMs based on industry standards and historical data for future projects within the wellhead systems and other products and services offered by the company. - Ability to articulate the risks of the estimate and develop mitigating responses to these risks- Ability to forecast project cash flows based on planned milestones, supply schedules.- Should be able to use standard company approved IT systems such as MS Office and EPICOR to make output as efficiently as possible. - Must have the ability to update the systems with new records and data, produce reports and set up Templates for the use of others to enable the dept to work as efficiently as possible

Industry: Real EstateLocation: Dubai, UAEJob Type: Full-TimeJob Purpose:To maintain a clean, hygienic, and presentable office environment that reflects the professional standards of a leading real estate company. The Office Cleaner will be responsible for ensuring all office areas, including client-facing spaces, are impeccably maintained.Key Responsibilities:1. Daily Cleaning & Maintenance:Perform daily cleaning tasks including sweeping, mopping, vacuuming, and dusting all office areas (workstations, meeting rooms, pantries, and lobbies).Clean and sanitize restrooms throughout the day, ensuring they are fully stocked with necessary supplies (soap, toilet paper, towels).Empty all trash and recycling bins regularly.2. Client-Facing Area Upkeep:Pay special attention to the reception area, meeting rooms, and display sections to ensure they are always guest-ready and create a positive first impression.Clean glass doors, windows, and other visible surfaces to maintain a spotless appearance.3. Supply & Inventory Management:Monitor and report low levels of cleaning supplies and restroom amenities.Inform the line manager when supplies need to be replenished.4. Additional Duties:Assist with minor tidying tasks and setting up meeting rooms as requested.Report any maintenance issues (e.g., leaky taps, broken furniture) to the concerned manager.Required Qualifications & Skills:Experience: Prior experience as an office cleaner, housekeeper, or attendant is preferred.Physical Fitness: Ability to perform physical tasks, including bending, lifting, and standing for extended periods.Traits:Honesty & Trustworthiness: Essential for working in an office environment.Attention to Detail: A keen eye for cleanliness and order.Reliability: Punctual and dependable.Language: Basic understanding of English or a language spoken by the supervising staff is beneficial.

We are seeking a detail-oriented and reliable Virtual Assistant with experience in data entry to support our business operations. The role involves organizing, inputting, and updating data in spreadsheets and databases to ensure accuracy and efficiency. This is a remote position, ideal for a proactive freelancer who can work independently and deliver high-quality results. Key Responsibilities: • Perform accurate data entry into Google Sheets, Microsoft Excel, or CRM platforms. • Organize and clean data to maintain consistent and error-free records. • Verify and cross-check data for accuracy and completeness. • Update and manage databases with current information (e.g., customer details, product inventories, or business records). • Handle light administrative tasks, such as scheduling or email organization, as needed. • Follow provided guidelines to ensure data integrity and confidentiality. Requirements: • Proven experience in data entry or virtual assistant roles (please provide examples of previous work). • Proficiency in Microsoft Excel, Google Sheets, and/or CRM tools (e.g., HubSpot, Zoho, or similar). • Strong attention to detail and commitment to accuracy. • Excellent time management and ability to meet deadlines.

CCTV, Cabling, and Networking

Conduct thorough audits of financial statements to ensure compliance with accounting standards and regulations, identifying discrepancies and areas for improvement.Develop and implement audit plans tailored to specific organizational needs, ensuring a systematic approach to evaluating operational efficiency and risk management.Collaborate with cross-functional teams to gather and analyze data, providing insights that support strategic decision-making and enhance overall business performance.Prepare detailed audit reports that clearly articulate findings, recommendations, and corrective actions, ensuring clarity and accessibility for stakeholders.Assist in the development and refinement of internal controls, working proactively to mitigate risks and enhance the organization's financial integrity.Stay updated on industry trends, regulations, and best practices in auditing, integrating new knowledge into audit processes and methodologies.Maintain meticulous documentation of audit processes and findings, ensuring compliance with regulatory requirements and organizational policies.Build and maintain strong relationships with clients and stakeholders, ensuring open communication and trust throughout the audit process.

Manage complex calendars by scheduling meetings, appointments, and travel arrangements, ensuring optimal time management for executives.Prepare and edit correspondence, reports, and presentations with a keen eye for detail to maintain professionalism and clarity.Act as the primary point of contact between executives and internal/external stakeholders, fostering strong communication and relationships.Organize and maintain confidential files and records, implementing efficient filing systems for easy access and compliance.

Coordinate and oversee daily office operations to ensure a smooth workflow and maintain high productivity.Manage and organize filing systems, both physical and digital, to enable easy access and retrieval of information.Assist in the development and implementation of office policies and procedures to enhance efficiency and compliance.Schedule appointments and manage calendars for executives, ensuring that all meetings are prioritized and well-organized.

Design and implement ELV systems, including CCTV, access control, fire alarm, and building management systems, ensuring compliance with industry standards and project specifications.Installation and troubleshooting of Automatic Doors, Garage Doors, Rolling Shutters, Slide/Swing Gates..etc Conduct thorough site surveys, assess existing infrastructure, and prepare detailed technical drawings and documentation for ELV installations and upgrades.Perform installation, configuration, and commissioning of ELV equipment, ensuring optimal performance and integration with other building systems.Troubleshoot and resolve complex technical issues related to ELV systems, utilizing diagnostic tools and analytical skills to identify and repair faults.