1. Executive Support & Calendar Management-Schedule Management: Maintain and organize the executive's complex calendar, including scheduling internal and external meetings, appointments, and travel itineraries, resolving conflicts promptly.-Meeting Preparation: Prepare agendas, collate necessary documentation, and ensure all materials are printed and organized prior to meetings. Attend meetings, take accurate minutes, and track follow-up action items.-Travel Coordination: Arrange comprehensive domestic and international travel logistics, including flights, accommodation, visa requirements, and ground transportation.2. Communication & Information Management-Correspondence Handling: Manage incoming and outgoing correspondence (emails, letters, phone calls), acting as the professional filter and liaison between the executive and internal/external stakeholders.-Documentation: Draft, proofread, and format professional documents, presentations, reports, and internal memos with a high degree of accuracy and confidentiality.-Filing & Archiving: Establish and maintain robust digital and physical filing systems for critical documents, ensuring rapid retrieval and adherence to confidentiality protocols.3. Administrative & Project Support (Civil/Technical Focus)-Administrative Experience: Utilize prior experience in an administrative role to manage office operations, coordinating with various departments (HR, Finance, IT) as required.-Civil/Technical Documentation: Assist in organizing, tracking, and maintaining project-related documents, drawings, permits, or technical reports, ensuring version control and compliance.-Liaison: Coordinate administrative tasks related to ongoing civil or construction projects, serving as a point of contact for external partners or contractors on logistical matters.
