Administration & Secretarial Jobs in UAE

This is an administrative professional position located in Dubai, UAE supporting several members of the Legal & Compliance Department based in Dubai from different teams (Middle East cluster, Maghreb Egypt & Levant cluster, Illicit Trade Prevention, Region VP, and Compliance).The position requires analytical and communication skills and the ability to effectively engage in outreach across the various functional organizations of the corporation. The Administrative Assistant will be responsible for providing high level administrative assistance while maintaining integrity and confidentiality with all materials and exercising discretion when collaborating with the business. The Administrative Assistant oversees and manages the flow and exchange of information, streamlines interactions with key constituents and facilitates initiatives on behalf of the Legal & Compliance functions supported. Work requires a high level of discretion and often requires the use and handling of confidential information. Exercises excellent problem solving and judgment skills in a fast-paced environment. The Administrative Assistant organizes team events, both internally and off-site. Actively promotes teamwork, optimizes services, and shares standard methodologies and works towards continuous improvement. The Administrative Assistant will also perform other administrative tasks using independent judgement and discretion, making sure that workload is actively managed, so that these activities are completed accurately and on time. Utilizes professional concepts and objectives to resolve complex issues in a creative and effective manner. Ensures that the office implements leading practices and operates at the highest ethical and governance standards. Demonstrates an inclusive, consultative and thoughtful approach to achieving cross-functional alignment on issues internally while creating an environment of collaboration with business partners and Legal & Compliance Department colleagues.Key Responsibilities:- Coordinates and liaises administrative work for CLIENT's Legal & Compliance team members located in Dubai.- Provides high quality and effective administrative and business support.- Acts as a point of contact between legal leadership and employees or other stakeholders.- Relies on extensive experience and judgment to plan and accomplish goals.- Exercises a wide degree of creativity and latitude in developing and coordinating activities on behalf of the supported team.- Handles matters expeditiously, with dedication and follow-through on projects to successful completion, often under strict deadlines.- Organizes meetings, manages agendas, calendars and emails and, schedules appointments and answers/redirects routine enquiries for internal/external sources.- Holds the responsibility of travel organization (flights, accommodation, visas, expense reports, etc.) and department events, site activities and team off-sites meetings arrangement.- Facilitates smooth communication between the executives, departments, other assistants, employees, external parties and customers. Distributes communications, cascade announcements, reports & highlights and write correspondence.- Handles confidential information and maintain the security of the executive's records and files.- Supports induction process of new team members and collaborates with Legal Operations team for offices & space allocations.- Monitors outgoing correspondence for consistency with corporate policy.- Facilitates good working relationships with various constituencies to include internal and external business leaders, public offices, legislators, and federal officials.- Arranges audiences, protocol, reception of visitors and replies to requests for information on programs and organize visits of officials from outside organizations, as required.- Requires the ability to read and prepare a variety of correspondence, reports, forms, newsletters, budgets, etc. using prescribed formats and assuring that such documentation is correct in form and style.- Requires the ability to deal with a wide range of personalities and people.- Maintains a culture with a high degree of emphasis on dignity, respect, and inclusion.- Performs other work-related duties as assigned.Business Acumen- Quickly grasps key drivers of the business and industry and quickly become immersed in the most important business issues facing the company.- Demonstrates strategic, innovative, creative and inquisitive frame of mind, with strong business acumen and judgment.- Speaks fluently in lay terms to a range of audiences.Executing for Results- Demonstrates the detail orientation and the technical, planning and project management skills to ensure flawless execution.- Takes initiative and operates with a sense of urgency, decisiveness and responsiveness.- Possesses strong work ethic with ability to handle a fast-paced vigorous schedule.- Able to solve problems and offer creative solutions.- Anticipates and proactively addresses emerging issues.- Demonstrates self-motivation and initiative to prioritize work and otherwise perform the job with minimal supervision.- Holds oneself to the highest standards of accountability.- High energy and drive, a charismatic and positive individual with a passion for driving results, and unquestioned integrity.- Highly collaborative and an appreciation of the power of inclusivity. Requirements Knowledge and experience desired to undertake this role- High school degree, CFC, Business Administration diploma or equivalent; additional qualification as Personal Assistant or Secretary would be considered an asset. Bachelor's Degree preferred.- Demonstrated experience in a similar position.- Strong capacity to influence and coach, attention to detail, action driven and specialist in organization.- Ability to communicate sensitively and effectively, both verbally and in writing, with various partners.- High priority setting and planning capacities, with the ability to react quickly and effectively.- Strong computer skills.- Ability to work in a fast-paced environment, handle multiple, conflicting priorities while managing a substantial workload and client expectations.- Experience of working successfully in a highly results-oriented and performance-driven environment with a focus on excellence.- Robust interpersonal, networking, public speaking, and writing skills, with the confidence and credibility to act quickly, communicate effectively with diplomacy and civility.- Ability to draft documents in English at first-rate level.- Extreme attention to detail.- Ability to maintain an appropriate perspective regardless of the delicacy or pressure of a situation.- Ability to maintain the highest level of confidentiality and preserve the integrity of information and processes.Business Contribution/Impact- Excellent verbal and written communication skills.- Must be able to handle company confidential information and data requiring the highest degree of attention to preserve confidentiality.- Must be able to operate in a dynamic environment with a demonstrated ability to handle crises.- Strong organizational skills reflected by motivation toward planning, and communicating with high performance teams in a dynamic environment.- Proven ability to work independently and multi-task in a fast-paced environment.Work Environment/Physical Requirements- Normal office environment for a mission driven, high impact team. Position requires a passionate, motivated, driven individual with a proven ability to get the job accomplished.

• Provide administrative support to the CFO, managing their calendar, scheduling meetings, and handling correspondence.• Compile and analyze financial information and prepare well documented journal entries for approval by the CFO to accounts as needed ensuring financial records are accurate and properly documented.• Resolve accounting discrepancies.• Assist CFO with duties related to the month-end close, year-end close and outside agency audit tasks.• Coordinate and communicate financial matters between the CFO and other team members.• Assist in the development, write up, modification and implementation of accounting procedures, systems, and internal controls.• Assist in preparation of the CFR and other needed reports.• Provide financial information for other departments and agencies.• Communicate financial information in an understandable form for non-technical people using both written and verbal skills.• Monitor financial deadlines and ensure timely submission of reports and filings. Requirements • Graduation from an accredited four-year college or university preferably with a degree in accounting or finance.• Proficiency in English; mastery in Chinese is a distinct advantage.• Knowledge of Microsoft Dynamic, Microsoft Office Suite, Internet Explorer; inventory software; and project management software is preferred.• A minimum of 5 years of experience in an executive assistant role or similar capacity.• Familiarity with the digital currency industry/field.

Roles & Responsibilities Maintains agenda and assist in planning appointments, board meetings, conferences etc. Organizing and scheduling appointments and meetings for executives. Handling incoming calls and correspondence, and redirecting them when appropriate. Maintaining office supplies and equipment, and coordinating repairs and maintenance. Managing and updating filing systems, both physical and digital. Preparing reports, presentations, and other documents as requested. Assisting with travel arrangements and expense reports. Managing calendars and coordinating schedules for executives. Taking minutes during meetings and distributing them to attendees. Screening and prioritizing incoming emails, mail, and other communications. Providing administrative support to ensure efficient operation of the office. Attend meetings and keep minutes Receive and screen phone calls and redirect them when appropriate Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.) Handle confidential documents ensuring they remain secure Maintain electronic and paper records ensuring information is organized and easily accessible Conduct research and prepare presentations or reports as assigned Desired Candidate Profile Bachelor Degree in related field with work experience. Bachelor's degree in business administration or a related field. Previous experience as a secretary or administrative assistant. Strong organizational and multitasking skills. Excellent communication and interpersonal skills. Proficiency in Microsoft Office and other relevant software. Attention to detail and problem-solving abilities. Ability to prioritize tasks and work under pressure. Professional and friendly demeanor. Discretion and confidentiality. Ability to work independently and as part of a team. Should have minimum 2 years of experience in same field Proven experience working as a Secretary required Proficient in computer technology especially Microsoft Office applications Excellent verbal and written communication skills Strong customer service and social skills Exceptional organizational and time-management skills Follows instructions clearly and accurately within a timely fashion Proactive and enthusiastic about delivering positive results

Roles & Responsibilities Admin Manager will play a crucial role in overseeing and managing various administrative functions essential for the smooth operation of the corporate office, camp facilities, security, and waste management activities. The responsibilities will encompass strategic planning, resource management, and effective coordination to ensure a conducive and efficient working environment for our employees. · Develop and implement administrative policies, procedures, and systems to enhance overall efficiency. · Oversee day-to-day administrative operations, including office supplies, facilities maintenance, and vendor management. · Collaborate with department heads to understand their administrative needs and provide tailored support. · Manage and optimize residential facilities for staff accommodations, ensuring a safe and comfortable living environment. · Coordinate with relevant departments to address maintenance issues and implement improvements. · Oversee housing allocations, furnishings, and facility security measures. · Develop and implement security protocols and procedures to safeguard company assets, employees, and visitors. · Liaise with external security agencies to ensure the provision of trained personnel and effective security measures. · Conduct regular risk assessments and recommend enhancements to security measures. · Establish and enforce waste management policies in compliance with environmental regulations. · Collaborate with waste disposal service providers to ensure proper disposal and recycling practices. · Educate employees on waste reduction and segregation practices. · Develop and implement emergency response plans to address various contingencies. · Coordinate with local authorities and emergency services for support. · Prepare and manage budgets for administrative functions, ensuring cost-effectiveness and optimal resource allocation. . Lead and mentor the administrative team, fostering a positive and collaborative work environment. Desired Candidate Profile . Bachelor’s degree in business administration, Management, or a related field. . 15-20 years of proven experience as a leader and in a senior administration role. · Strong leadership and team management skills. · Excellent communication and interpersonal skills. · Knowledge of relevant laws and regulations. . Stakeholder Management

This employment opportunity is for a Large Private Company in Dubai. As an Administrative Executive, you will be responsible for the below:• Act as the point of contact between the executives and internal/external clients.• Develop and carry out an efficient documentation and filing system.• Collaborate with HR to manage employee records, attendance, and vacation schedules.• Coordinate and schedule meetings, appointments, and travel arrangements for senior executives and staff members.• Liaise with external vendors, suppliers, and clients to ensure smooth business operations.• Performing clerical and admin tasks such as receiving calls, arranging appointments and ordering workplace supplies.• Conducting research.• Handle requests and queries appropriately.• Produce reports, presentations, and briefs. Requirements • Relevant knowledge or experience as an Administrative Executive, Administrative Assistant, or similar role.• Excellent organizational and time management skills with the ability to prioritize tasks effectively.• Strong written and verbal communication skills, capable of interacting with individuals at all levels of the organization.• Proficient in Microsoft Office suite (Word, Excel, PowerPoint) and other relevant software applications.• Detail-oriented and able to maintain accuracy in work.• Ability to maintain confidentiality and handle sensitive information with professionalism.• Strong problem-solving skills with the ability to multitask and adapt in a fast-paced environment.• A positive attitude and exceptional interpersonal skills, coupled with a customer serviceoriented approach.• Bachelor's degree in business administration, management, or a related field is preferred.• Previous experience in working effectively in a team-oriented and collaborative environment.

Roles & Responsibilities A qualified & experienced FM admin (preferred female) who possess effective communication & reporting skills & deal with building residents being a first point of contact for any concern in the building operation. Well trained to perform all necessary tasks on RAMCO system and other work related to site operation.

- Manage all paperwork for department- Supports team by performing tasks related to organization- Planning meetings and taking minutes- Support budgeting and process of payments, closing of documents on the results of advertising campaign procedures- Create and update records and databases with personnel, financial and other data Requirements - Understanding in market regulations and reporting rules- 2 years of administrative assistant experience- Exceptional attention to detail and a knack for innovation- Strong time management- Knowledge of office management systems and procedures- Strong organizational skills with the ability to multi-task

Position Title: Admin & Legal CoordinatorEmployment Type: Full TimeSalary: Depending on experience and qualificationsJob Location: Dubai, UAEAbout the Client:One of the most innovative and successful automotive accessory developers in the UAEJob Description:- Manage all company licensing activities including but not limited to trade license renewals; municipalities registrations, rent contracts, license renewals, insurances, and municipality inspections.- Review Non-Disclosure Agreements (NDAs) of employees, customers and suppliers pertaining to and provide input to ensure confidentiality and adherence to the terms and conditions of the contract- Give opinions on legal claims from contractors or suppliers within the ambit of the contracts signed with them (if any) and attempt to resolve issues amicably in the best interest of the company.- Develop standard agreements, procedures, policies, and other internal documents.- Purchase and monitor office and warehouse office supplies, stationaries, furniture, office equipment, etc Requirements - Open to European nationals- Female, 30 years old and below- Bachelor's degree in Business Administration, Office Management, HR or related field- Minimum 2 years of experience in administration and human resources or any similar role; home country experience is acceptable- Experience with office management software like MS Office (MS Excel and MS Word, specifically)- Must be available to join immediately

• Assist in managing correspondence, reports, and documents.• Organize and coordinate meetings, conferences, and travel arrangements for BH staff.• Take, type, and distribute necessary minutes of meetings.• Assist in implementing and maintaining office systems. · Maintain project meetings and calendars.• Arrange and confirm appointments.• Handle incoming mails, correspondences, and other materials.• Organize internal and external events as necessary. · Manage incoming calls.• Assist in setting up and maintain filing systems. · Liaison with internal and external contracts.• Coordinate the flow of information both internally and externally as necessary.• Operate office equipment.• Manage office space. Requirements • Graduate of Business Management or Secretarial Course.• Three (3) years’ experience as secretary in Consultancy or Project Management Company.• Computer proficiency required typing speed.• Knowledge in operations of basic office equipment.• Fluency in the English language.• Basic knowledge in document management.

Roles & Responsibilities Manage the Private Banking Business in KSA. Build and maintain strong relationships with key clients to understand their financial goals, risk tolerance, and investment preferences. Provide financial advice, investment recommendations, and wealth management solutions to clients. Develop and present strategies that align with clients’ risk profiles and long-term objectives. Monitor portfolio performance, make necessary adjustments, and ensure compliance with internal policies and regulatory requirements. Stay up to date with relevant financial regulations and industry best practices to ensure compliance with legal and regulatory standards. Desired Candidate Profile Please note that due to Saudization, only Saudi Nationals can be considered for this role. Proven experience in private banking or wealth management. Strong understanding of financial markets, and economic trends. Proven track record of successfully managing high-net-worth client relationships and driving revenue growth. Excellent written and verbal communication skills in English and Arabic. Applicants should be available for face-to-face interviews in the location mentioned above.

Roles & Responsibilities Kinetic has partnered with a leading Medical Device company who are hiring an Administrative Executive to be based in Kuwait. Please note that you must meet all the criteria set out below for your application to be considered. Suitable candidates will be contacted within 5 working days. If you are not contacted by us within that time, please consider your application unsuccessful on this occasion. Key aspects of the role include: Oversee day-to-day administrative functions to ensure smooth operations. Performing a variety of HR, personnel, and office administrative tasks. Providing support for employee administration, visa, and general inquiries. Managing internal communication toward employees. Point of contact for staff and external stakeholders. Performs other duties as assigned. Desired Candidate Profile To be successful you will need to meet the following: A BSc in public relations, communications, or business administration. Proven experience in a similar role within the Medical Devices industry. Must have a strong understanding of Kuwait labor laws, immigration regulations, and other relevant government policies. Excellent verbal and written communication skills in Arabic and English. Must possess a valid Kuwait driver’s license. Willingness to travel locally as required. Proficient in Microsoft Office Suite. Strong organizational and time management skills. Applicants should be available for face-to-face interviews in the location mentioned above.

Roles & Responsibilities Transguard Group was established in 2001 and has diversified significantly, we lead in the fields of Cash Services, Security Services, Manpower Services, Facilities Management & Aviation. Transguard Group is the UAE’s most trusted business support and outsourcing provider and has a large, dynamic, and culturally diverse workforce with 50,000 employees! We are currently recruiting for Administrative Secretary to be based out of their office in Dubai. Responsibilities: Reporting to management and performing secretarial duties. Processing, typing, editing, and formatting reports and documents. Filing documents, as well as entering data and maintaining databases. Liaising with internal departments and communicating with the public. Directing internal and external calls, emails, and faxes to designated departments. Arranging and scheduling appointments, meetings, and events. Monitoring office supplies and ordering replacements. Assisting with copying, scanning, faxing, emailing, note-taking, and travel bookings. Preparing facilities and arranging refreshments for events, if required. Observing the best business practices and etiquette. Desired Candidate Profile Formal qualification in office administration, secretarial work, or related training. 1-2 years of experience as an Administrative Secretary would be advantageous. Advanced proficiency in managing documents, spreadsheets, and databases. Ability to liaise internally and externally on administrative matters.

  Roles & Responsibilities JOB PURPOSE The purpose of this role is support sales operations by monitoring and analyzing master data within the organization. The role includes in managing accurate daily operations and receipt of all inbound and outbound transactions. Develop operating frameworks and procedures for delivery of assigned activities in conjunction with MDM (Master Data Management). For business support the role includes capacity planning, installation, configuration, database design, migration, performance monitoring, security, troubleshooting, as well as backup and data recovery. ESSENTIAL ACCOUNTABILITIES, RESPONSIBILITIES AND KPIs Administrate and maintain accurate data within the systems used by the Contact Center and sales team. Assist with the maintenance and review of system user guides to ensure they are accurate and up to date at all times. Support internal projects to ensure activities are completed within given timelines. Install, upgrade, and manage database applications, including diagnose and troubleshoot database errors. Create and manage database reports, visualizations, and dashboards. · Validate all NCF created by different users, ensuring that mandatory fields are filled. Desired Candidate Profile 3+ years of experience in FMCG industry Previous experience in tech support or a similar job will be an advantage Experience in help desk software Knowledge in database security, system performance monitoring standards Excellent problem-solving skills Strong communication

Roles & Responsibilities Hiring for the position of Regional Operations Director with one of our clients, a leading restaurant chain in the GCC. Position: Regional Operations Director Location: Dubai, United Arab Emirates Job Summary: As the Regional Operations Director for restaurant chain in the GCC, you will be responsible for overseeing and optimizing the operational performance of multiple establishments within the Region. Key Responsibilities: Develop and execute strategic plans to enhance operational efficiency and profitability across all fine dining restaurants within the GCC region. Implement and enforce standardized operating procedures and best practices to ensure consistency in service quality, food preparation, and guest experience. Lead and mentor a team of restaurant managers, providing guidance and support to drive exceptional performance and foster a culture of excellence. Collaborate with various departments including culinary, marketing, and HR to align strategies and initiatives with the overarching business objectives. Monitor financial performance of the restaurants, analyse key metrics, and develop action plans to address areas of improvement, ensuring financial targets are met or exceeded. Conduct regular evaluations of restaurant performance, identifying areas for improvement and implementing corrective measures as necessary. Uphold brand standards and ensure compliance with health, safety, and sanitation regulations across all restaurants. Desired Candidate Profile Bachelor's degree. Extensive experience (10 years) in a senior management role within the fine dining restaurant industry in GCC, demonstrating a successful track record of overseeing multiple locations. In-depth knowledge of fine dining operations, including food and beverage management, guest services, and financial acumen. Strong leadership abilities with a proven ability to inspire and motivate teams toward achieving common goals. Excellent communication skills, both verbal and written, with the ability to liaise effectively with diverse stakeholders.

Roles & Responsibilities Location: Dubai Period: 6-months Employment Status: Temporary (Must hold own VISA & Insurance) Entry level: Junior (3-years) experience required in a similar role Languages: English verbal and written essential, Arabic verbal and written desirable. The individual will be required to complete vendor registration processes and procedures and must have an in-depth knowledge of the Horizon Scanning function!

Roles & Responsibilities Periodic checking of the vehicles for accidents and scratches and reporting timely to the Fleet manager. Coordinating with drivers for getting accidents reports and initiating fleet admin to coordinate with vendor for timely repairing. Arranging vehicles and drivers for periodic services in coordination with fleet admin. Preparing checklists for all vehicles weekly and to submit reports to FM. Preventive maintenance checkup for vehicles. Ensuring drivers are all keeping the vehicles clean and making use of the washing facility. Coordination with drivers regarding traffic fines clearance. Accident investigation based on the police reports for faulty cases. Ensuring vehicles are sent timely for servicing in coordination with fleet Admin. Managing the database of all vehicles Managing the database for all drivers Coordination with vendor regarding the vehicle servicing Planning accident repairs for vehicles. Drivers' duty roaster Drivers Annual leave plan Documentation of all driver information including DL/ EID/ PP Copies. Managing ground activities in the absence of Fleet Controller. Coordinating with drivers regarding car washing. Driver training and hiring process coordination. Evaluation and coaching for drivers. Traffic fines management- Tracing and record keeping Registration renewals and insurance renewals in coordination with vendor. Desired Candidate Profile Minimum of 02 years of experience in fleet management in UAE. Should have a Valid UAE driving license and own car. Attention to detail and strong organizational skills. Ability to multitask and prioritize tasks in a fast-paced environment. Ability to adapt to changing priorities and work under pressure. Excellent communication and interpersonal skills, with the ability to effectively collaborate with cross-functional teams.   Salary Package   Salary will be based on experience and knowledge of Fleet related activities.

Roles & Responsibilities To organize and supervise all of the administrative activities that facilitates the smooth running of an office. Experienced administrative professional who is dependable and highly organized with business maturity, discretion, enthusiasm, with a positive attitude. Organizing meetings Arranging appointments Booking transport and accommodation for Exhibitors and Visitors Arranging business trips Organizing air tickets, hotels and meetings for Chairman, Board Members & CEO for their overseas trips; Organizing and servicing meetings (producing agendas and taking minutes) Preparing letters, presentations and reports Liaising with staff, suppliers and clients · Assisting Sales Department with leasing agreements and sales agency agreements. · Maintaining updates of Expo agents list. · Doing all the Marketing Department leasing contracts. · Assisting H. R. Department, Accounts Department and Sourcing & Procurements departments with general correspondence. · · Obtained special hotels rates for the exhibition season. · Obtaining quotations for printing. · Organizing special gifts for VIPs · Coordinating with Travel Agencies to obtain special rates for business trips. · Maintaining all the original copies of the Agents signed contracts and keep updating on regular basis. · Recording weekly executive meeting minutes. Maintaining various original contracts and agreements. · Daily distribution of mails emails and fax messages to staff. · Maintaining CEO’s contacts list. · Keep filing/document management system for electronic and paper documents organized · Monitor and order office supplies. · Distribute/file all incoming mail.

Roles & Responsibilities We are looking to recruit an experienced Admin Coordinator to support our PRO/HR Team, the following experience and qualifications are required: 1. UAE/MOFA Attested University Degree of any relevant courses 2. Minimum of 3 years experience as an Admin Coordinator/Officer preferably from Group Holding Companies or Construction Companies 3. Overall support on PRO team; trade license's, government approvals, checking engineering licenses across projects 4. Coordination between projects and government approving bodies 5. Any admin related tasks if required Employment Type Full Time

Roles & Responsibilities 1. Oversee day-to-day business activities. 2. Relation with: GM o COO/Chief Institutional Relation Director Accountants: UAE, Spain o Legal: UAE, Kazakhstan, Spain Suppliers, Subcontractors, Vendors o Clients o Banks: UAE, Spain 3. Treasury Reporting – cashflows 4. Invoicing 5. Online banking and bank relationship 6. Documentation management and control. 7. Admin support. 8. Coordination of: agenda, logistics, travelling activities of GM. 9. Control and filing of: contracts, payments (income/outcome). 10.Coordinating company needs and personnel. 11.Preparing reports & presentations. 12. Market research. 13.Oversee and manage budget activities. 14.Coordination with external marketing agencies and media for company promotion/positioning. 15.Harmonize organizational activities. Desired Candidate Profile •Degree in Business Administration or Finance, with a minimum of 5 years’ experience in a relevant position in a related industry. • Alternatively, an equivalent combination of education, experience and training that provides the required knowledge and skills with a minimum 7 years’ experience. • Accounting and finance experience. • Microsoft office high skills. • Excellent written and verbal communication skills. • Problem-solving skills. • Must be able to prioritize. • Broad business knowledge. • Ethical behavior. • Excellent networking skills.

Roles & Responsibilities Provide administrative support to ensure efficient operation of the office. Answer phone calls and direct calls to appropriate parties or take messages. Greet visitors and direct them to the appropriate person or department. Maintain office supplies and equipment inventory. Prepare and distribute correspondence, memos, and reports. Schedule appointments and maintain calendars. Coordinate and schedule meetings and conferences. Make travel arrangements and prepare expense reports. Assist in the preparation of presentations and other documents. Perform other administrative tasks as assigned. Desired Candidate Profile High school diploma or equivalent. 1-2 years of administrative experience. Proficient in Microsoft Office Suite. Excellent communication and interpersonal skills. Strong organizational and time management skills. Attention to detail and accuracy. Ability to prioritize and multitask. Professional and friendly demeanor. Ability to work independently and as part of a team. Ability to maintain confidentiality.

With reference to the above subject, and based on the Higher Management request, please note that we are looking forward to hire an Executive Secretary for Directors Office based on the following requirements: Preforms clerical and administrative tasks such as drafting letters, memos, reports, invoices. Etc for Director Office Provides High-level administrative support and assistance to the Director Maintaining Directors agenda and coordinate appointments, board meetings, conferences.. etc Excellent and experienced in drafting professional and formal letters in both (Arabic/English) language Handling Directors requests and keeping it confidential

Job Summary: TheWeb Administrator/developer will maintain and develop the web content anddesign to ensure that the assigned website is functional, accurate, and up todate. General Web Admin/Developer Creates and maintains internal and external websites. Reviews web content, links, and design; provides necessary updates and enhancements in a timely manner. Monitors site security, reports suspected or actual security breaches and denial of service attacks to appropriate staff. Implements appropriate security measures such as firewalls or message encryption. Manages internet and/or intranet infrastructure including but not limited to web, file transfer protocol (FTP), mail servers, and news. Identifies useful site performance metrics; collects, tracks, records, compiles, analyses, and reports site usage data. Conducts user testing and use analysis to assess usability and effectiveness of site; recommends improvements based on analysis. Discusses, analyses, reviews, and resolves usability issues in conjunction with development teams. Communicates with site visitors and users regarding site updates, anticipated and unanticipated downtime, and resolution of bugs and outages. Drafts, documents, and implements backup, recovery, and business continuity plans. Maintains knowledge and expertise in web design and development; participates in professional conferences, workshops, and groups. Performs other related duties as assigned. Support live data feeds integrations with external and internal systems Developing new technologies and systems by researching emerging trends and customer needs Performing maintenance on existing systems to ensure that they function efficiently Managing projects from start to finish, including planning, scheduling, and managing resources to meet deadlines Analysing business processes to improve efficiency and decrease costs Application Design Determine opportunities for improvement in business processes through streamlining, automation, and elimination to improve reporting efficiency and quality. Provide specialist support in the mapping, standardization, and automation of core processes to ensure that desired results and information is produced. Monitor and recommend solutions to cater for the user business requirements and provide the most adequate systems to meet these requirements. Liaise with the business unit heads for their application requirements and follow-up as and when required to answer their business needs. Develop comprehensive test plans, test scripts and test cases to identify errors and exceptions before moving software to the production environment. Lead/conduct trial runs of programs and software applications to ensure that desired results and information is produced. Manage the development of technical design documents for conversions, extensions, interfaces, and reports. Application Management Lead and monitor the implementation of development lifecycle strategies, policies, standards and guidelines for design, selection, development, and ongoing maintenance of systems. Lead the development and implementation of procedures and modules to ensure the successful operation of the systems and realizing all the benefits to meet the business requirements. Maintain a log of staff access rights to the applications or any information to ensure the protection of confidential information. Ensure accuracy of the information entered in the systems to enable the generation of accurate reports. User Support Provide support to staff in activities relating to the system to avoid business disruption. Lead the preparation and maintenance of documentation and standards for the different activities and systems user guides as per the overall documentation policy. Prepare and analyse complex statistical data and dashboards to support the reporting requirements of the concerned function. Required Skills/Abilities: Thorough understanding of website design and administration. Strong analytical and problem-solving skills. Strong verbal and written communication skills. Excellent organizational skills and attention to detail. Fluency with markup and programming languages and software including SharePoint, .NET, Sitecore nextjs react js, C++, C#, PHP, HTML, JSON, X++, Mobile Development and XML Strong knowledge in front-end development Proficient with Microsoft Office Suite, Adobe Creative Suite, and other related software. Bachelors degree in computer science or computer engineering or related field Professional certificate in SharePoint Development or related field preferred. At least seven years of related experience highly preferred. Education and Experience: Bachelors degree in computer science or computer engineering or related field Professional certificate in SharePoint Development or related field preferred. At least seven years of related experience highly preferred.

Roles & Responsibilities Follows the day-to-day operations related to own job to ensure continuity of work.Preparing Long term/5 weeks and one day manpower Plan.Time sheets entry and processing after verifying the supervision signature.To co-ordinate with HR / Finance for employee requirements like visa renewal/Ticket etc.Monitor and report Time management of employees.Administer the employee grievance and coordinate with management for fast solution.Coordinate with all other production departments for effective manpower utilization.Support HSEQ coordinator in day to day activities.Support employees to communicate with medical team and resolve concerns at the earliest.Timely management of PAMS system.Oracle requests and follow-ups.Documentation support for Recruitment and Job descriptions.Monitor and report indirect man-hoursDaily distribution of manpower and displaying outside.Implementation and monitoring of the following:Follow up training request and recordingNon-compliance for vacation leave applicationsAbsentees recordingFollow up disciplinary request and recordingDaily/weekly monitoring and reporting of periodical allowed overtimeControl and monitoring of employee day off in line with five weeks plan. Desired Candidate Profile Graduate in any discipline.Computer Literate (Good Working knowledge in all MS office programs)Good understanding of ERP software.Good communication and negotiating skills.Mail/ letter preparation skills.Familiar with shipyard or similar construction yard’s people management.3 years work experience in similar industry.Working knowledge of English language.Knowledge of other languages will be an added advantage.

Roles & Responsibilities Recruitment Availability ListMaintain and update availability listsReach out to candidates to obtain their consent(GDPR) and upload their profile onto ORC as well as including them on the external availability listEngage with employees who are coming available from various projects through a survey and/or emails and include them into the internal availability list New Joiners Report (Weekly New Joiners’ CV update) Tally HCM Report with CRM Report to UpdateGeographical LocationsCVRevision History Update New Joiner’s CV in CRM Format CRM TasksUpload the CVs reviewed in CRM Create a “marketing campaign” for each in CRM Generate a list of internal candidates based on project needs using boolean expression searches within CRM ORC TasksCreate Requisition on behalf of recruiter as neededCreate management offers as needed Desired Candidate Profile Degree in office management or equivalent from a technical institute. Excellent command of written and spoken Arabic and English. Literate with MS Office Suite, Word, Excel, and Outlook. Able to perform multiple tasks simultaneously.

Roles & Responsibilities JOB PURPOSE To provide administrative support to Expo & Events Warehouse Manager including communication with both contract logistics staff and customers, liaising with transport companies and managing relevant documentation and reporting. MAIN DUTIES/RESPONSIBILITIES Customer Service To ensure accurate and prompt communication to internal and external customers on shipments status from order placement to final delivery. To understand the customer by being aware of the different requirements, needs and services for each one. To follow up requests and/ or problems that customers may experience. To keep ongoing records for key account customers shipments status. To be able to resolve complaints and disputes with relevant customers. To be pro-active in resolving issues and problems before they occur. To establish and document clear guidelines on the level of service that each customer requires. To ensure that relevant customers are kept satisfied. To be aware of the different services at the warehouse for all types of shipments to enable accurate communication of shipment status. To ensure proper and effective communication with other departments of the project team. To ensure that customers are satisfied and well informed on current trends in a specified area. Team Leadership To be an active member of the team QSHE To observe all company quality requirements at all times. To follow all procedures and reporting requirements in relation to the company's QSHE policies and working instructions. company's shipment and/or up-on on needs, shipment companies, Manager, the Desired Candidate Profile EDUCATION Year 10 general passes Relevant administrative working qualifications At least 2 years’ experience in an office environment Experience with Microsoft Office Suite PROFESSIONAL EXPERIENCE Ability to work efficiently in high-pressure environments Experience of working proactively to overcome operational challenges Experience working to targets and deadlines. Excellent administrative and organisational skills Positive and Self-motivated Problem-solving skills Excellent collaboration and networking skills Ability to adapt to a fast-paced, constant-change environment Leadership: establishes Establishes a clear vision of a common purpose, motivates and inspires others, and demonstrates commitment to the organizational goals Managing Performance: Takes responsibility for managing resources to produce results Analysis and Judgment: Breaks information down into component parts to identify key issues Commercial Acumen: Actively seeks opportunities to grow the business and increase profitability Customer orientation: understands, communicates and creates solutions to meet customer needs Teamwork: supports Supports team ethics and values